Document Control Coordinator

Ledcor; Fort Saskatchewan; On-site; CAD 55,000 - 75,000; Full time

Job summary

Ledcor is seeking a Document Control Coordinator to manage the lifecycle of project documentation in a fast-paced environment. You will maintain filing systems and ensure accuracy, distribution, and compliance across project teams and clients.

The role supports project documentation workflows, revisions, and closeout activities, requiring a Diploma and 2–4 years in document control or related roles.

Qualifications

• Diploma or equivalent in Office/Admin/Info Mgmt.
• 2–4 years in document control/records management or project administration.
• Experience with DMS, PM software, and electronic filing systems.
• Advanced MS Office (Word, Excel, Outlook, SharePoint).
• Understanding of revision management, numbering, transmittals, and retention.

Responsibilities

• Administer and maintain project document control systems per requirements.
• Receive, track, review, distribute, and archive project docs; ensure accuracy and filing.
• Monitor revisions, version control, approvals, and transmittals for integrity.
• Coordinate document flow between teams, clients, subcontractors, and stakeholders.
• Maintain document registers, logs, and databases; keep information up-to-date.
• Ensure compliance with procedures, quality standards, and project needs.
• Prepare reports, track status, and update on outstanding deliverables.
• Assist with collection, organization, and turnover of project records and closeout docs.
• Communicate with management, field personnel, clients, subcontractors, and vendors on document issues

Skills

Document management

Attention to detail

Organizational skills

Communication

Education

Diploma in Office Administration/Business Administration/Information Management

Tools

Document management systems (DMS)

Project management software

SharePoint

Job description

Description

You are a highly organized and detail-oriented professional with experience in document control and project support within a fast-paced environment. As our Document Control Coordinator, you will play a critical role in managing project documentation throughout its lifecycle, ensuring accuracy, compliance, and timely distribution of records. You thrive on maintaining organized systems, supporting project teams, and improving document management processes to ensure efficient execution and successful project delivery.

Essential Responsibilities

• Administer and maintain project document control systems and processes in accordance with company and client requirements
• Receive, track, review, distribute, and archive project documentation, ensuring all records are accurate, current, and properly filed
• Monitor document revisions, version control, approvals, and transmittals to ensure the integrity of project documentation
• Coordinate the flow of documentation between project teams, clients, subcontractors, and other stakeholders
• Maintain document registers, logs, and databases, ensuring information is up-to-date and readily accessible
• Ensure compliance with document control procedures, quality standards, and project requirements.
• Support project teams by preparing reports, tracking document status, and providing updates on outstanding deliverables
• Assist with the collection, organization, and turnover of project records and closeout documentation.
• Interface and communicate effectively with management, field personnel, clients, subcontractors, and vendors regarding document-related matters

Qualifications

• Diploma in Office Administration, Business Administration, Information Management, or a related field; or an equivalent combination of education and experience
• 2–4 years of document control, records management, project coordination, or administrative experience, preferably within construction, industrial, or project-based environments
• Experience working with document management systems (DMS), project management software, and electronic filing systems
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint)
• Strong understanding of document control principles, including revision management, document numbering, transmittals, and records retention
• Exceptional attention to detail with the ability to audit, verify, and maintain accurate project documentation
• Strong organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines

Additional Information

The Ledcor Group of Companies is one of North America's most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada's Best Diversity Employers, Canada's Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.

• , Fort Saskatchewan, AB