Document Control Supervisor

Federated Co-operatives Limited; Regina; On-site; CAD 80,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Pension plan

Learning opportunities

Job summary

Federated Co-operatives Limited (FCL) is seeking a Document Control Supervisor for its Major Projects team in Regina, SK. This on-site role leads the document management program, ensuring governance, retention, and secure handling of engineering documents and records across the project lifecycle.

You will guide a team of document management professionals and contractors, collaborating with EPC partners and IT to optimize processes and compliance, while supporting major capital projects with

Qualifications

• 6 to 9 years of progressively responsible experience in document management, records management, or a related field.
• Bachelor's degree required; CRM designation is an asset.
• Familiar with document control systems, records management best practices, governance frameworks, retention schedules, version control processes, and regulatory compliance requirements.
• CIP designation and records management training are assets.

Responsibilities

• Lead and oversee the document management and document control program for Major Projects, including governance, retention schedules, records management, and off-site storage processes.
• Develop, maintain, and improve document management standards, naming conventions, version control, workflows, and compliance requirements.
• Coordinate transfer and control of engineering drawings, technical documentation, and project records with EPC partners.
• Administer and enhance document management systems in collaboration with IT to improve efficiency.
• Provide leadership to document management staff and contract resources supporting major projects.

Skills

Document management

Records management

Governance frameworks

Leadership

Education

Bachelor's degree

CRM designation (asset)

CIP designation (asset)

Tools

Document control systems

Job description

Federated Co-operatives Limited (FCL) is hiring a Document Control Supervisor on a permanent basis within our Major Projects team.

This position requires on-site work and is based in Regina, SK.

Are you an experienced document management professional who thrives on creating structure, ensuring compliance, and supporting major capital projects? We are looking for a leader who can oversee document control processes, guide a team of document management professionals, and ensure critical project information is accurate, accessible, and protected throughout the project lifecycle.

What you’ll do:

• Lead and oversee the document management and document control program for Major Projects, including governance, retention schedules, records management, and off-site storage processes.
• Develop, maintain, and continuously improve document management standards, naming conventions, version control processes, workflows, and compliance requirements.
• Coordinate the transfer and control of engineering drawings, technical documentation, and project records between FCL and external engineering, procurement, and construction (EPC) partners.
• Administer and enhance document management systems while collaborating with Information Technology teams to improve efficiency and effectiveness.
• Provide leadership and direction to document management staff and contract resources supporting major projects.

Who you’ll work with:

The Team: You will work closely with document management professionals and project delivery teams and will provide leadership to Document Management Clerks and contract resources supporting project initiatives. This team strives to cultivate a culture of collaboration, accountability, continuous improvement, and operational excellence.

Why it matters:

We fuel Western Canada. Our Refinery strives to be a recognized leader in safety, reliability and sustainability within the petroleum-refining industry.

Who you are:

You are looking for a career in Project Management, Document Management, and Business Process Excellence and:

• Have 6 to 9 years of progressively responsible experience in document management, records management, or a related field.
• Have a bachelor's degree. A combination of relevant education and experience may be considered. Certified Records Manager (CRM) designation is considered an asset.
• Are familiar with document control systems, records management best practices, governance frameworks, retention schedules, version control processes, and regulatory compliance requirements.
• Certified Information Professional (CIP) designation and records management training are considered assets.

What we offer:

• Competitive salaries, short-term incentives, a comprehensive benefits package, and an employer-contributed pension plan.
• Encouragement to take advantage of learning opportunities to grow and develop as a Team Member.
• As a co-operative, we do business differently. We believe in working together to serve Western Canadians, delivering profits back to our communities and investing in sustainable growth. To learn more about who we are and what we offer, visit www.fcl.crs.

We are committed to providing reasonable accommodations throughout the recruitment process to ensure an enjoyable candidate experience. If you require an accommodation during the recruitment process, we invite you to submit your requests to us via [e-mail]. All information received will be kept confidential.

We thank all candidates for their interest, however only those selected to continue in the recruitment process will be contacted.

As this position is considered a position of trust, you may be required to complete criminal record check in accordance with FCL policies.

FCL embraces diversity and inclusion. We’re working to create a workforce that is as diverse as the communities we serve and an environment where every team member brings their whole self to work. We believe all candidates should feel at home with us and be given the opportunity to fully participate during the recruitment process.