IT Project Coordinator - Retail - Contract

Compugen Inc; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

Compugen Inc. is seeking an IT Project Coordinator to support project managers delivering corporate real estate initiatives, including relocations, consolidations, closures and new builds. The role blends coordination, scheduling, finance tracking and team administration.

You will maintain schedules, track milestones, manage the shared mailbox, and collaborate with delivery partners to keep activities on track while adhering to applicable policies and reporting requirements.

Qualifications

• Experience supporting IT projects as Project Coordinator or similar.
• Strong organizational skills and ability to manage competing priorities.
• Experience maintaining schedules, documentation, status reporting and action tracking.
• Ability to track and reconcile financial information.
• Strong verbal and written communication with stakeholders.
• Collaborative problem-solving and judgement on escalations.
• Proficiency with Microsoft Office, especially Excel and PowerPoint.
• Experience with SharePoint and ServiceNow.
• Ability to use data and AI tools for analysis and presentation.

Responsibilities

• Support Project Managers throughout the project lifecycle, from planning and intake through execution and closure.
• Maintain project schedules, track milestones and dependencies, follow up on action items and escalated delays or issues.
• Manage the shared team mailbox, coordinating requests and follow-up with the appropriate team members.
• Coordinate small technology moves within branches and campus offices, following training and established processes.
• Work with project teams, internal stakeholders and delivery partners to keep activities on track.
• Maintain project documentation, status reports, action logs and risk/issue tracking.
• Track progress and support recommendations for risk responses and issue resolution.
• Support tracking of small-scale projects, generally valued below $1 million.
• Track and reconcile project financials, investigate discrepancies, update estimates and escalated concerns.
• Review and analyze project data, identify opportunities for improvement and present findings using Microsoft Office and appropriate analytics/AI tools.
• Follow CIBC’’s applicable policies, procedures and information-handling requirements.

Skills

IT project coordination

Stakeholder communication

Schedule management

Financial tracking

Risk and issue tracking

Documentation

Excel

PowerPoint

SharePoint

ServiceNow

Tools

Excel

PowerPoint

SharePoint

ServiceNow

AI analytics tools

Job description

Position Overview:

The coordinator will support Project Managers delivering technology work associated with corporate real estate activities, including branch relocations, consolidations, closures and new builds. The supplied job description also includes coordinating small technology moves within branches and campus offices, with training provided. This role combines project coordination, scheduling, financial tracking, reporting and team administration.

Key Responsibilities:

• Support Project Managers throughout the project lifecycle, from planning and intake through execution and closure.
• Maintain project schedules, track milestones and dependencies, follow up on action items and escalated delays or issues.
• Manage the shared team mailbox, coordinating requests and follow-up with the appropriate team members.
• Coordinate small technology moves within branches and campus offices, following training and established processes.
• Work with project teams, internal stakeholders and delivery partners to keep activities on track.
• Maintain project documentation, status reports, action logs and risk/issue tracking.
• Track progress and support recommendations for risk responses and issue resolution.
• Support tracking of small-scale projects, generally valued below $1 million.
• Track and reconcile project financials, investigate discrepancies, update estimates and escalated concerns.
• Review and analyze project data, identify opportunities for improvement and present findings using Microsoft Office and appropriate analytics/AI tools.
• Follow CIBC’’s applicable policies, procedures and information-handling requirements.

Skills & Qualifications:

• Experience supporting IT projects in a Project Coordinator, Project Control Officer or similar capacity.
• Strong organization, attention to detail and ability to manage competing priorities.
• Experience maintaining schedules, project documentation, status reporting and action tracking.
• Ability to track and reconcile financial information and identify discrepancies.
• Strong verbal and written communication skills and confidence following up with stakeholders.
• Collaborative problem-solving skills and sound judgment about when to escalated issues.
• Proficiency with Microsoft Office, particularly Excel and PowerPoint.
• Experience with SharePoint and ServiceNow, as identified in the supplied job description.
• Ability to review and interpret data and use reporting and AI tools to support analysis and presentation of findings. Specific tools and required proficiency are to be confirmed.

Equity Statement

At Compugen, we are committed to diversity, equity and inclusion. We actively recruit from all groups, including women, Indigenous people, persons with disabilities and members of visible minorities. We recognize the importance of removing barriers to participation and provide accommodation upon request to all applicants throughout the recruitment process. If you require an accommodation, our People & Culture representative will work with you to meet your needs in a confidential and respectful manner. We believe everyone deserves a seat at the table-and we are taking deliberate action to make this a reality.

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