ITS Project Management Coordinator

Cambrian College; Winnipeg; On-site; CAD 65,000 - 85,000; Full time

Job summary

Cambrian College in Winnipeg, MB seeks an IT Project Management Coordinator to assist the project intake process, coordinate life cycle activities, and support PMO deliverables. The role emphasizes centralized data, reporting, and template maintenance across the project portfolio.

The candidate will contribute to training, onboarding, and portfolio forecasting, while ensuring accurate documentation for procurement and governance processes.

Qualifications

• Diploma or degree in Computer Science, IT, Business Administration or equivalent.
• Enrolled in or completed a recognized project management certificate/diploma.
• Minimum of one year experience in a project management environment.
• Strong proficiency with Microsoft 365 apps (Word, Excel, PowerPoint, Teams, Outlook).
• Knowledge of PMBOK and ability to work independently or in a team.

Responsibilities

• Maintain PMO’s centralized project data across the entire project portfolio.
• Consolidate project status updates, milestones, and key metrics.
• Maintain and enhance project management templates, tools, and training materials.
• Plan and coordinate PMO training sessions and onboarding for new project managers.
• Forecast portfolio challenges by reviewing IT project portfolio.
• Assist in preparing documentation for procurement, contracting, and legal processes.
• Record meeting notes for department updates and management.
• Keep information current and accurate; update the overall resource plan.
• Enter resource requirements into the portfolio management tool.
• Apply project management methodology and standards; suggest process improvements.
• Work with PMO leadership and IT Project Managers to meet stakeholder needs.
• Participate in committees and project teams as required.
• Complete required courses and training; attend/ facilitate meetings.
• Support corporate policies, CSR commitments, and related duties.

Skills

PMO coordination

Microsoft 365 proficiency

PMBOK knowledge

Communication skills

Independent worker

Education

Diploma/Degree in CS/IT/BA

PM certificate/diploma enrollment

Tools

Microsoft Project

Job description

Reporting to the Manager, Initiatives Delivery, the IT Project Management Coordinator will assist the with administering the project intake process, including the execution of projects within Information Technology Services. This position will be responsible for helping to organize incoming initiatives, as well as coordinating the work required throughout the project life cycle.

• Maintains PMO’s centralized project data across the entire project portfolio.
• Consolidate project status updates, milestones, and key metrics to ensure consistent reporting and portfolio visibility.
• Maintain and enhance project management templates, tools, and training materials to support project delivery standards.
• Plan and coordinate PMO training sessions and onboarding for new project managers.
• Identify upcoming project assignments based on the IT project delivery plan, and report possible conflicts to the Manager, Initiatives Delivery.
• Forecast challenges through conducting a comprehensive review of the IT project portfolio.
• Assist project managers in preparing documentation for procurement, contracting, and legal processes.
• Record meeting notes for department updates and management.
• Work with project managers to ensure projects are organized and running smoothly, and assisting with keeping information current and accurate.
• Regularly update and consolidate the overall project resource plan, identifying resource gaps and allocation trends.
• Enter resource requirements into the portfolio management tool.
• Apply project management methodology and standards.
• Participate in and/or present new ideas for process improvement aimed at increasing PMO efficiency and project delivery effectiveness to the Manager, Initiatives Delivery.
• Work with PMO leadership and IT Project Managers to ensure stakeholders’ information needs and requirements are planned, managed, and controlled.
• Use effective project risk management methods to increase the likelihood and impact of positive events and decrease the likelihood and impact of negative events on the project.Participate in committees and project teams/programs as required.
• Complete required courses and training.
• Attend and facilitate meetings as required.
• Support and comply with policies, practices, procedures and Corporate Social Responsibility commitments.
• Perform other related duties as assigned.

• A diploma or degree in Computer Science, Information Technology, Business Administration, or an equivalent combination of education and experience.
• Enrollment in, or completion of, a recognized project management certificate or diploma program.
• A minimum of one year experience working in a project management environment.
• Experience and proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams and Outlook).
• Strong communication and interpersonal skills.
• Knowledge and application of Project Management Body of Knowledge (PMBOK).
• Ability to work independently or in a team environment.
• Organized and a self-starter, with the ability to complete tasks with minimal supervision.
• The core competencies for this position include achieving quality results, adaptability/managing change, communication, customer service, decision making and problem solving, integrity and building trust, teamwork and cooperation and valuing diversity. Leadership competencies include building strategic performance, coaching and developing, influencing and leading. These competencies are deemed important for the success of the position and organization.

• Knowledge of the gaming, retail, and/or distribution industries are considered assets.
• Knowledge of Microsoft Project is considered an asset.
• Bilingual French/English language skills are an asset.

***Testing may form part of the screening/selection process. Circumstances may arise where the bulletin may need to be withdrawn or the number of positions may need to be increased depending on the Collective Agreement.
We thank all interested applicants, however, only those selected for interviews will be contacted.