IT Project Coordinator

Symbiotic Group; Calgary; On-site; CAD 70,000 - 95,000; Full time

Job summary

Symbiotic Group is seeking an experienced IT Project Coordinator to independently manage a portfolio of small IT projects from initiation through closure. This contract position requires ensuring delivery within scope, time, and budget while aligning with PMO methodologies and governance.

The role involves strong stakeholder communication, documentation, and financial management. The ideal candidate will be highly organized, proactive, and able to handle multiple small projects with minimal

Qualifications

• Diploma or Bachelor's degree in a related field.
• Minimum 3 years IT project coordination or project management experience.
• CAPM or PMP certification is considered an asset.
• Experience independently managing multiple small projects concurrently.
• Onsite 3 days per week.

Responsibilities

• Independently manage planning, coordination, execution, monitoring, and closure of assigned small IT projects.
• Ensure compliance with project management methodologies, governance, reporting requirements, and organizational policies.
• Develop and maintain project documentation including charters, plans, schedules, status reports and closure documentation.
• Coordinate project resources, technical teams, vendors, and business stakeholders to ensure timely completion of activities.
• Prepare and submit monthly project status reports including progress, financial status, risks, issues, and milestones.
• Manage project financials including budget tracking, forecasting, expenditure monitoring, and reconciliation.
• Facilitate project meetings, document decisions, and follow up on action items.
• Prepare and coordinate governance submissions, change requests, and approvals.
• Maintain effective communication with sponsors, stakeholders, and technical teams.
• Ensure project documentation is current and stored in the official repository.
• Conduct project closure activities including deliverable confirmation, financial reconciliation, lessons learned.

Skills

Project management

Stakeholder coordination

Communication skills

Organizational skills

Problem solving

Independent work

Education

Bachelor's degree or Diploma in related field

Tools

Microsoft Office Suite

Job description

Duration: 6 Months (Potential Extension)

Role Overview

We are seeking an experienced IT Project Coordinator to independently manage and coordinate a diverse portfolio of small-scale IT projects of varying scope and complexity.

This contract position will be responsible for managing assigned projects from initiation through closure, ensuring delivery within approved scope, timelines, and budgets.

The successful candidate will ensure that projects are aligned with established PMO methodologies, governance requirements, reporting standards, and organizational policies while maintaining effective communication with stakeholders and project teams.

The ideal candidate is highly organized, proactive, and results-oriented, capable of managing multiple small projects concurrently with minimal supervision.

Key Responsibilities

• Independently manage the planning, coordination, execution, monitoring, and closure of assigned small-scale IT projects.
  
• Ensure compliance with project management methodologies, governance processes, reporting requirements, and organizational policies.
  
• Develop and maintain project documentation, including project charters, project plans, schedules, status reports, and closure documentation.
  
• Coordinate project resources, technical teams, vendors, and business stakeholders to ensure timely completion of project activities.
  
• Prepare and submit monthly project status reports, including progress updates, financial status, risks, issues, and upcoming milestones.
  
• Manage project financials, including budget tracking, forecasting, expenditure monitoring, and reconciliation.
  
• Facilitate project meetings, document decisions, and follow up on action items.
  
• Prepare and coordinate governance submissions, change requests, and approvals.
  
• Maintain effective communication with project sponsors, stakeholders, and technical teams.
  
• Ensure project documentation is accurate, complete, current, and maintained in the official project repository.
  
• Conduct project closure activities, including confirmation of deliverable completion, financial reconciliation, lessons learned, and formal closure documentation.
  

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration, Information Technology, Project Management, or a related field.
  
• Minimum 3 years of experience in IT project coordination or project management, including direct responsibility for delivering small projects.
  
• CAPM or PMP certification is considered an asset.
  
• Demonstrated experience independently managing multiple small projects concurrently.
  
• Good understanding of project management methodologies, governance processes, and the full project lifecycle.
  
• Experience developing project charters, schedules, status reports, and closure documentation.
  
• Strong financial management skills, including budget tracking, forecasting, and reconciliation.
  
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, Teams, and SharePoint.
  
• Strong organizational, prioritization, and problem-solving skills.
  
• Excellent written and verbal communication and stakeholder coordination skills.
  
• Ability to work independently, take ownership of assigned projects, and manage competing priorities.
  
• Collaborative, service-oriented, and able to build effective relationships across technical and business teams.
  
• Must be onsite 3 days per week
  

About Symbiotic Digital.

Symbiotic Digital provides the IT Experts you need that solve problems and get things done. See what the top 2% in their field can do for you. (Symbiotic Digital is a division of Symbiotic Group Inc.)

We serve customers in two ways, we provide:

• Digital Experts: IT Consulting expertise. Bright Minds That Produce Proven Results
  
• Recruitment: Find The Right People You Need
  

Serving IT & Business leaders, Symbiotic Digital provides a business system that enable us to provide the Expert Technical staff needed to solve challenging business and IT problems. IT leaders in the most reputable organizations in Canada have relied on Symbiotic Digital to help them staff difficult assignments with proven Experts uniquely evaluated by our proven QMS- Quality Management System Staff Development Model. We are a 100% Indigenous owned company.