IT Project Coordinator

Ian Martin Group; Calgary; Hybrid; CAD 53,000 - 75,000; Part time

Benefits offered by this job

Hybrid schedule (3+ days in office)

Job summary

Ian Martin Group is assisting with the placement of an IT Project Coordinator in Calgary, Alberta. The role focuses on independently managing a portfolio of small IT projects under the IT Investment Office/PMO framework, ensuring delivery within scope, timelines, and budgets.

The ideal candidate has 3+ years of IT project coordination experience, strong communication, and proficiency with MS Office. The position offers a hybrid schedule with at least 3 days in the office.

Qualifications

• 3+ years of experience in IT project coordination or project management.
• Experience managing multiple small IT projects concurrently.
• Strong understanding of project management methodologies and lifecycle.
• Excellent communication and stakeholder coordination skills.

Responsibilities

• Independently manage planning, coordination, execution, monitoring, and closure of assigned small IT projects.
• Ensure compliance with IT PMO methodologies, governance, and university policies.
• Develop and maintain project documents: charters, plans, schedules, status reports, closure docs.
• Coordinate resources, technical teams, vendors, and stakeholders to meet timelines.
• Prepare monthly status reports including progress, financials, risks, issues, milestones.
• Manage project budgets, forecasting, expenditure monitoring, and reconciliation.
• Facilitate meetings, document decisions, and follow up on actions.
• Prepare governance submissions, change requests, and approvals.
• Maintain effective communication with sponsors, stakeholders, and technical teams.
• Ensure project documentation is accurate and archived in the project repository.
• Conduct closure activities, deliverable confirmation, financial reconciliation, and lessons learned.

Job description

IT Project Coordinator

• Pay Rate: $46.49/hour, depending on experience
• Contract Duration: 6 months, with potential for extension (140 hours per month)
• Location: Calgary, Alberta

Raise is currently hiring an IT Project Coordinator on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client,is one of Canada's top comprehensive research Universities

Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Description

The IT Project Coordinator in this role will independently manage and coordinate a diverse portfolio of small-scale IT projects of varying scope and complexity. This contract position reports to the Associate Director, IT Investment Office / Project Management Office and will be responsible for managing assigned projects from initiation through closure, ensuring delivery within approved scope, timelines, and budgets.

The successful candidate will ensure that projects are aligned with IT PMO methodologies, governance requirements, reporting standards, and University policies, while maintaining effective communication with stakeholders and project teams.The ideal candidate will be a highly organized, proactive, and results-oriented professional capable of managing multiple small projects concurrently with minimal supervision.

Responsibilities

• Independently manage the planning, coordination, execution, monitoring, and closure of assigned small-scale IT projects.
• Ensure compliance with IT PMO methodologies, governance processes, reporting requirements, and University policies.
• Develop and maintain project documentation, including project charters, project plans, schedules, status reports, and closure documentation.
• Coordinate project resources, technical teams, vendors, and business stakeholders to ensure timely completion of project activities.
• Prepare and submit monthly project status reports, including progress updates, financial status, risks, issues, and upcoming milestones.
• Manage project financials, including budget tracking, forecasting, expenditure monitoring, and reconciliation.
• Facilitate project meetings, document decisions, and follow up on action items.
• Prepare and coordinate project governance submissions, change requests, and approvals.
• Maintain effective communication with project sponsors, stakeholders, and technical teams.
• Ensure project documentation is accurate, complete, current, and maintained in the official project repository.
• Conduct project closure activities, including confirmation of deliverable completion, financial reconciliation, lessons learned, and formal closure documentation.

Qualifications

• Minimum 3 years of experience in IT project coordination or project management, including direct responsibility for delivering small projects.
• Demonstrated experience independently managing multiple small projects concurrently.
• Good understanding of project management methodologies, governance processes, and the full project lifecycle.
• Experience developing project charters, schedules, status reports, and closure documentation.
• Strong financial management skills, including budget tracking, forecasting, and reconciliation.
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, Teams, and SharePoint.
• Strong organizational, prioritization, and problem-solving skills.
• Excellent written and verbal communication and stakeholder coordination skills.
• Ability to work independently, take ownership of assigned projects, and manage competing priorities.
• Collaborative, service-oriented, and able to build effective relationships across technical and business teams.

Education and Certifications

• Diploma or bachelor's degree in Business Administration, Information Technology, Project Management, or a related field.
• CAPM or PMP certification is considered an asset.

Additional Information

• Candidates in this role will be working a hybrid schedule of at least 3 Days in the office

Looking for meaningful work? We can help!

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

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