IT Administrative Assistant — Projects & Purchasing

Nanaimo-Ladysmith-Public-Schools; Nanaimo; On-site; CAD 56,000 - 60,000; Full time

Job summary

Nanaimo Ladysmith Public Schools seeks an organized Administrative Assistant to support its Information Technology Department in Nanaimo, BC. The role reports to the Director of IT and coordinates administration, purchasing, communications and IT projects in a collaborative team environment.

The role requires a two-year Business Administration diploma with accounting and project management coursework, plus at least two years in a senior assistant position and one year in a technical setting.

Qualifications

• Two-year diploma in Business Administration or Business Management with accounting and project management emphasis.
• Minimum of two years in a senior assistant role, plus one year in a technical support setting.
• Typing speed at least 60 wpm with accuracy.
• Extensive knowledge of Microsoft Office, spreadsheets, databases, and publishing tools.

Responsibilities

• Track purchasing, orders, expenses and budgets; support monthly/annual accounting processes.
• Maintain asset, inventory, vendor, contract and licence records; coordinate purchases/ renewals.
• Support service request triage, change management records, and user accounts administration.
• Assist IT projects with research, documentation, scheduling and progress reporting.
• Prepare correspondence, reports, meeting minutes, and departmental records.

Skills

Microsoft Office

Spreadsheets

Databases

Desktop publishing tools

Organizational skills

Written communication

Time management

Analytical thinking

Education

Two-year diploma in Business Administration/Business Management

Tools

Accounting software

Project management tools

General office equipment

Job description

Nanaimo Ladysmith Public Schools seeks an organized Administrative Assistant to support its Information Technology Department in Nanaimo, BC. The role reports to the Director of IT and coordinates administration, purchasing, communications and IT projects in a collaborative team environment.

The role requires a two-year Business Administration diploma with accounting and project management coursework, plus at least two years in a senior assistant position and one year in a technical setting.