Administrative Assistant, Information Technology

Nanaimo-Ladysmith-Public-Schools; Nanaimo; On-site; CAD 56,000 - 60,000; Full time

Job summary

Nanaimo Ladysmith Public Schools seeks an organized Administrative Assistant to support its Information Technology Department in Nanaimo, BC. The role reports to the Director of IT and coordinates administration, purchasing, communications and IT projects in a collaborative team environment.

The role requires a two-year Business Administration diploma with accounting and project management coursework, plus at least two years in a senior assistant position and one year in a technical setting.

Qualifications

• Two-year diploma in Business Administration or Business Management with accounting and project management emphasis.
• Minimum of two years in a senior assistant role, plus one year in a technical support setting.
• Typing speed at least 60 wpm with accuracy.
• Extensive knowledge of Microsoft Office, spreadsheets, databases, and publishing tools.

Responsibilities

• Track purchasing, orders, expenses and budgets; support monthly/annual accounting processes.
• Maintain asset, inventory, vendor, contract and licence records; coordinate purchases/ renewals.
• Support service request triage, change management records, and user accounts administration.
• Assist IT projects with research, documentation, scheduling and progress reporting.
• Prepare correspondence, reports, meeting minutes, and departmental records.

Skills

Microsoft Office

Spreadsheets

Databases

Desktop publishing tools

Organizational skills

Written communication

Time management

Analytical thinking

Education

Two-year diploma in Business Administration/Business Management

Tools

Accounting software

Project management tools

General office equipment

Job description

Nanaimo Ladysmith Public Schools (NLPS) is seeking an organized, resourceful, Administrative Assistant to support our Information Technology Department. Reporting to the Director of Information Technology, you will help coordinate departmental administration, purchasing, communications and projects within a collaborative team environment.

Join Our Team

NLPS resides within the traditional territories of the Snuneymuxw, Snaw-naw-as and Stz'uminus First Nations and is a proud community partner with the Tillicum Lelum Aboriginal Friendship Centre and the Mid Island Metis Nation.

Employing more than 2,200 professionals all committed to the education of more than 15,000 students, all NLPS staff are integral to the excellent education system and the positive workplaces within the district; supporting the Strategic Plan Goals of Student Success, Student and Employee Wellness, and Truth and Reconciliation.

Learn more about who we are and what we offer on our website at www.sd68.bc.ca

About the Role

Primary Duties and Responsibilities

• Track purchasing, orders, expenses and budgets, and support monthly and annual accounting processes.
• Maintain asset, inventory, vendor, contract and licence records; coordinate equipment purchases and renewals.
• Support service request triage and tracking, change management records, and user account and access administration.
• Support IT projects through research, documentation, scheduling and progress reporting.
• Prepare correspondence, reports, meeting minutes and procedures; maintain departmental records and confidential information.
• Update departmental websites, portals and knowledge resources, and prepare presentations, newsletters and other communications.
• Perform other related duties as required.

Required Qualifications and Experience

• A two-year diploma in Business Administration or Business Management, including accounting and project management courses and an emphasis on modern business software, or an equivalent combination of training and experience.
• At least two years in a senior assistant position, plus at least one year in a technical support department using current digital platforms.
• Keyboarding speed of at least 60 words per minute with accuracy.
• Extensive knowledge of Microsoft Office, strong skills in spreadsheets, databases and desktop and online publishing tools, and competence with standard office and computer equipment.
• Excellent organizational, interpersonal and written communication skills, including accurate preparation of reports and correspondence.
• Ability to manage competing priorities, meet deadlines and work accurately under pressure, independently and collaboratively.
• Strong research, analytical and problem-solving skills; sound judgment and initiative in applying policies and recommending improvements.
• Ability to handle sensitive information with discretion, diplomacy and confidentiality.
• Ability to lift and move medium/heavy objects throughout the day.

A link to the full job description can be found on our Careers Page (www.sd68.bc.ca/careers/).

Assignment : This is a continuing 12-Month CUPE Local 606 position, due to commence as soon as practicable.

Wage The rate of pay for this position is$31.78 per hour based on a 35-hour work week, with a competitive benefits and pension package.

Nanaimo Ladysmith Public Schools is an equal opportunity employer, committed to merit-based hiring and equitable employment practices.