Business Development Admin & Office Operations Specialist

Prince Rupert Port Authority; Vancouver; On-site; CAD 66,000 - 83,000; Full time

Benefits offered by this job

Performance-based bonus

Job summary

Prince Rupert Port Authority is seeking an Administrative Assistant, Business Development to support the Vancouver office and teams. The role includes reception duties, catering coordination, travel logistics, budget tracking, and meeting support.

We require post-secondary education and 1–3 years of related experience, along with strong customer service and communication skills. Proficiency in MS Office and the ability to obtain security clearance are required.

Qualifications

• Post-secondary education completed.
• 1–3 years of related experience.
• Strong customer service and communication skills.
• Ability to obtain Transport Canada security clearance.

Responsibilities

• Provide administrative support to Vancouver BD/ME teams and greet visitors.
• Coordinate meeting logistics, AV setup, and catering.
• Manage general office administration and stock replenishment.
• Prepare reports and correspondence for the department.
• Coordinate travel and expense reporting for BD/ME teams.
• Track budgets and code invoices for processing.

Skills

Customer service

Analytical skills

Problem solving

Organizational skills

Verbal communication

Written communication

Judgement and tact

Teamwork

Multi-tasking

Security clearance

Education

Post-secondary education

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Prince Rupert Port Authority is seeking an Administrative Assistant, Business Development to support the Vancouver office and teams. The role includes reception duties, catering coordination, travel logistics, budget tracking, and meeting support.

We require post-secondary education and 1–3 years of related experience, along with strong customer service and communication skills. Proficiency in MS Office and the ability to obtain security clearance are required.