Invoicing Specialist – Energy Services

CDN; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay and benefits

RRSP-matching program

Generous vacation and flex days

Opportunities for advancement

Job summary

CDN is seeking an Invoicing Administrator to join our team. This role supports our operations by ensuring accurate and timely billing, maintaining customer invoicing records, resolving discrepancies, and collaborating with internal and external stakeholders to enable smooth invoice processing.

The ideal candidate has 2+ years invoicing or accounting support experience, strong Excel skills, and attention to detail.

Qualifications

• 2+ years of invoicing, billing, accounting support, bookkeeping, or administrative experience.
• Experience with Accounts Receivable processes and customer billing is an asset.
• Oil & gas or industrial services invoicing experience preferred.
• Intermediate level expertise with Microsoft Excel, Word, and Outlook.
• Experience with GP Dynamics (Great Plains) or similar accounting systems is an asset.

Responsibilities

• Prepare, verify, and process customer invoices for maintenance and construction work in an accurate and timely manner.
• Create and maintain job numbers and SCIDs, ensuring invoice details are complete and aligned with customer requirements
• Verify coding and obtain signatures for approval and follow up, as necessary.
• Submit revision requests for changes or removals on tickets information and coding as required.
• Assist the Controller and/or CFO in the collection of past due invoices for assigned Customers as required.
• Update and manage all customer files in the SharePoint.
• Provide daily updates to clients on tickets, material and submit reports for individual clients reflecting hours worked for the month or as required.
• Update and cost track jobs that are directly run through our branch as required.
• Communicate with AP and Orders regarding outstanding purchase order .
• Balance jobs upon closeout.
• Perform other duties as assigned.

Skills

Invoicing experience

Excel

Communication skills

Customer service

Education

Post-secondary education in Administration/Accounting/Bookkeeping

Tools

GP Dynamics (Great Plains)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

CDN is seeking an Invoicing Administrator to join our team. This role supports our operations by ensuring accurate and timely billing, maintaining customer invoicing records, resolving discrepancies, and collaborating with internal and external stakeholders to enable smooth invoice processing.

The ideal candidate has 2+ years invoicing or accounting support experience, strong Excel skills, and attention to detail.