Invoicing Administrator

CDN; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay and benefits

RRSP-matching program

Generous vacation and flex days

Opportunities for advancement

Job summary

CDN is seeking an Invoicing Administrator to join our team. This role supports our operations by ensuring accurate and timely billing, maintaining customer invoicing records, resolving discrepancies, and collaborating with internal and external stakeholders to enable smooth invoice processing.

The ideal candidate has 2+ years invoicing or accounting support experience, strong Excel skills, and attention to detail.

Qualifications

• 2+ years of invoicing, billing, accounting support, bookkeeping, or administrative experience.
• Experience with Accounts Receivable processes and customer billing is an asset.
• Oil & gas or industrial services invoicing experience preferred.
• Intermediate level expertise with Microsoft Excel, Word, and Outlook.
• Experience with GP Dynamics (Great Plains) or similar accounting systems is an asset.

Responsibilities

• Prepare, verify, and process customer invoices for maintenance and construction work in an accurate and timely manner.
• Create and maintain job numbers and SCIDs, ensuring invoice details are complete and aligned with customer requirements
• Verify coding and obtain signatures for approval and follow up, as necessary.
• Submit revision requests for changes or removals on tickets information and coding as required.
• Assist the Controller and/or CFO in the collection of past due invoices for assigned Customers as required.
• Update and manage all customer files in the SharePoint.
• Provide daily updates to clients on tickets, material and submit reports for individual clients reflecting hours worked for the month or as required.
• Update and cost track jobs that are directly run through our branch as required.
• Communicate with AP and Orders regarding outstanding purchase order .
• Balance jobs upon closeout.
• Perform other duties as assigned.

Skills

Invoicing experience

Excel

Communication skills

Customer service

Education

Post-secondary education in Administration/Accounting/Bookkeeping

Tools

GP Dynamics (Great Plains)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

CDN is a recognized industry leader in the energy services sector. CDN is a full-service provider with expertise in Electrical & Instrumentation maintenance, renewables/solar, major projects, combustion & emissions reduction, and measurement.

We are seeking an Invoicing Administrator to join our team. This position can be based in any location where CDN has a branch.

The successful candidate will play an important role in supporting our business operations while delivering exceptional service to both internal and external stakeholders by ensuring accurate and timely billing, maintaining customer invoicing records, resolving discrepancies, and collaborating with internal and external stakeholders to support timely invoice processing.

Responsibilities

• Prepare, verify, and process customer invoices for maintenance and construction work in an accurate and timely manner.
• Create and maintain job numbers and SCIDs, ensuring invoice details are complete and aligned with customer requirements
• Verify coding and obtain signatures for approval and follow up, as necessary.
• Submit revision requests for changes or removals on tickets information and coding as required.
• Assist the Controller and/or CFO in the collection of past due invoices for assigned Customers as required.
• Update and manage all customer files in the SharePoint.
• Provide daily updates to clients on tickets, material and submit reports for individual clients reflecting hours worked for the month or as required.
• Update and cost track jobs that are directly run through our branch as required.
• Communicate with AP and Orders regarding outstanding purchase order .
• Balance jobs upon closeout.
• Perform other duties as assigned.

Job Requirements

• 2+ years of experience in invoicing, billing, accounting support, bookkeeping, or administrative roles.
• Experience with Accounts Receivable processes and customer billing is an asset.
• Oil & gas or industrial services invoicing experience preferred.
• Intermediate level expertise with Microsoft Excel, Word, and Outlook
• Experience with GP Dynamics (Great Plains) or similar accounting systems is an asset
• Strong attention to detail, organization, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and customer service skills with the ability to collaborate effectively across departments.
• Post‑secondary education in Administration, Accounting, Bookkeeping, Payroll, or a related field is considered an asset.

Our employment benefits include

• Belonging to a strong, motivating team.
• On‑the‑job training and a commitment to mentorship from invested, industry‑leading professionals.
• Competitive pay, benefits, and RRSP‑matching program.
• Generous vacation and flex days.
• Opportunities for advancement.

At CDN, our employees are united by our four core values

• Character.
• Connection.
• Drive.
• Growth.

While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted.

CDN is an equal opportunity employer and aims to be an employer of choice dedicated to equity, diversity, and inclusion, ensuring a safe and respectful environment where everyone can succeed. Qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other legally protected factors.