Interior Design Company Admin Support & Bookkeeper

CoCalibrate Real Estate Solutions; Vancouver; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Confidential hiring process

Paid vacation

Medical Spending account

Job summary

CoCalibrate Real Estate Solutions in Vancouver seeks an Operations Coordinator & Bookkeeper to support interior design, renovation, and home staging projects. You will work with the Project Manager, Designers, Site Coordinator, and leadership to keep projects organized and clients informed from start to finish.

The role combines project coordination with financial administration, including AP/AR, invoicing, expense tracking, and maintaining accurate records in JobTread, QuickBooks Online, and

Qualifications

• Exceptional organizational skills and attention to detail.
• Able to manage multiple priorities in a fast-paced environment.
• Experience coordinating with designers, project managers, and vendors.

Responsibilities

• Handle accounts payable and receivable processes.
• Process invoices and coordinate payments.
• Maintain accurate financial records in QuickBooks Online and JobTread.
• Support project scheduling, procurement, and vendor coordination.

Skills

Highly organized

Attention to detail

Strong communicator

Team player

Tools

JobTread

QuickBooks Online

Dext

Job description

Are you an exceptionally organized professional who enjoys bringing structure, efficiency, and attention to detail to a growing creative business? We are seeking an Operations Coordinator & Bookkeeper to support our interior design, renovation, and home staging projects. Working closely with our Project Manager, Interior Designers, Site Coordinator, and leadership team, you will play an essential role in keeping projects organized, systems running smoothly, and clients receiving an exceptional experience from start to finish.

This multifaceted role combines project coordination, financial administration, and operational support. You will manage accounts payable and receivable processes, including invoice processing, payment coordination, client billing, expense tracking, and maintaining accurate financial records within JobTread, QuickBooks Online, Dext, and other systems. You will also support project scheduling, procurement, vendor coordination, purchase orders, delivery tracking, client intake, and maintaining detailed project documentation to ensure every detail is handled with care.

The ideal candidate is highly organized, proactive, and detail-oriented, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. You are a collaborative team player who enjoys working alongside designers, project managers, trades, and leadership while taking ownership of your responsibilities. If you thrive on creating order, improving processes, and supporting a team that creates beautiful spaces, this could be the perfect opportunity for you.

Why us?

• A confidential hiring process
• Paid vacation
• Medical Spending account

Compensation: $55,000 to 60,000+ yearly DOE