Studio Admin & Accounting Associate

Red Theory Design; Oakville; On-site; CAD 38,000 - 49,000; Full time

Job summary

Red Theory Design is seeking a Studio Administrative & Accounting Assistant to handle day-to-day administrative and financial tasks in a design studio environment. This junior-to-intermediate role collaborates with Creative & Technology Directors and the Studio Manager to keep records current, prepare invoices, and manage schedules.

The ideal candidate will have experience with QuickBooks Online, strong organizational skills, and the ability to work independently in a busy studio setting while

Qualifications

• 5 years of administrative, bookkeeping, or accounting-support experience.
• Experience using QuickBooks Online.
• Familiarity with accounts receivable and accounts payable.
• Experience preparing customer invoices.
• Strong computer and general office skills.
• Strong written and verbal communication.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple responsibilities and deadlines.
• Professional communication with clients, vendors and team members.
• Handling confidential financial and employee information appropriately.
• Strong follow-through and ability to work independently.

Responsibilities

• Maintain day-to-day records in QuickBooks Online.
• Enter and categorize vendor bills and expenses.
• Maintain accounts payable and accounts receivable records.
• Prepare client invoices and issue them.
• Record customer payments and monitor overdue invoices.
• Prepare AR aging reports and assist with reconciliations.
• Coordinate with external bookkeeper/accountant.
• Assist with month-end accounting preparation.

Skills

Administrative experience

Bookkeeping

Communication skills

Detail-oriented

Independence

Tools

QuickBooks Online

Microsoft Excel

Microsoft Word

Microsoft Outlook

Adobe Acrobat

Cloud-based file management

Job description

Red Theory Design is seeking a Studio Administrative & Accounting Assistant to handle day-to-day administrative and financial tasks in a design studio environment. This junior-to-intermediate role collaborates with Creative & Technology Directors and the Studio Manager to keep records current, prepare invoices, and manage schedules.

The ideal candidate will have experience with QuickBooks Online, strong organizational skills, and the ability to work independently in a busy studio setting while