Interior Design Company Admin Support & Bookkeeper

WizeHire, Inc; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Paid vacation

Medical Spending account

Confidential hiring process

Job summary

WizeHire, Inc in Vancouver seeks an Operations Coordinator & Bookkeeper to bring structure, efficiency, and attention to detail to our interior design, renovation, and home staging projects.

You will handle accounts payable and receivable, invoices, payments, client billing, and expense tracking using QuickBooks Online, JobTread, and Dext, while also supporting scheduling, procurement, vendor coordination, and project documentation.

Qualifications

• Experience managing accounts payable and receivable, invoicing, and expense tracking.
• Experience with project scheduling and procurement.
• Ability to maintain accurate financial records.

Responsibilities

• Support project scheduling, procurement, vendor coordination, and purchase orders.
• Maintain detailed project documentation.
• Provide operational support to leadership and designers.

Skills

Organizational skills

Communication skills

Attention to detail

Team collaboration

Tools

QuickBooks Online

JobTread

Dext

Job description

Are you an exceptionally organized professional who enjoys bringing structure, efficiency, and attention to detail to a growing creative business? We are seeking an Operations Coordinator & Bookkeeper to support our interior design, renovation, and home staging projects. Working closely with our Project Manager, Interior Designers, Site Coordinator, and leadership team, you will play an essential role in keeping projects organized, systems running smoothly, and clients receiving an exceptional experience from start to finish.

This multifaceted role combines project coordination, financial administration, and operational support. You will manage accounts payable and receivable processes, including invoice processing, payment coordination, client billing, expense tracking, and maintaining accurate financial records within JobTread, QuickBooks Online, Dext, and other systems. You will also support project scheduling, procurement, vendor coordination, purchase orders, delivery tracking, client intake, and maintaining detailed project documentation to ensure every detail is handled with care.

The ideal candidate is highly organized, proactive, and detail-oriented, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. You are a collaborative team player who enjoys working alongside designers, project managers, trades, and leadership while taking ownership of your responsibilities. If you thrive on creating order, improving processes, and supporting a team that creates beautiful spaces, this could be the perfect opportunity for you.

Why us?

• A confidential hiring process
• Paid vacation
• Medical Spending account