Accountant / Administrative Assistant

TalentSphere Staffing Solutions; Calgary; On-site; CAD 65,000 - 75,000; Part time

Benefits offered by this job

Hybrid work model

3–4 day work week

Salary + benefits + bonus

Job summary

Consulting Firm in Calgary, Alberta is seeking a part-time Book Keeper / Project Assistant who can handle accounting duties and also assist as a Project Administrator/Executive assistant. This hybrid role offers flexibility with a 24–32 hour work week and a competitive salary with benefits.

The candidate will manage AP/AR, invoicing, and support senior staff while coordinating meetings, site submissions, and project documentation. Strong communication and multi-tasking are required.

Qualifications

• 2+ years experience as Book Keeper or Accountant.
• Experience as Project Administrator, Project Coordinator or similar in construction/design.
• Post-secondary education (diploma or degree).

Responsibilities

• Bookkeeping: accounts payable, receivables, and invoicing.
• Provide administrative support to senior staff.
• Schedule and coordinate meetings and events.
• Coordinate municipal submissions and permits.
• Prepare project documents and change orders with senior staff.
• Develop and update project schedules in Microsoft Project.
• Coordinate and communicate with clients, contractors and consultants.

Skills

Bookkeeping

Accounts payable

Accounts receivable

Administrative support

Microsoft Excel

Education

Diploma or Degree

Tools

Microsoft Project

Revit

Job description

Book Keeper / Project Assistant

Consulting Firm

Calgary, Alberta

Competitive Salary + Benefits: $65k - $75k

Hybrid Work Model

Part time (24-32 hours per week)

Our Client

Our client, a well‑established consulting firm within the construction industry in Calgary, is hiring for an Accountant or Book keeper who can also work in a Project Administrator / Executive assistant capacity to help with both the accounting and book keeping in a small firm, as well perform a range of executive assistant tasks to help with the successful delivery of workflow in the firm. This firm has a good reputation and excellent design work and offer a collaborative work environment.

Role

• Book keeping of accounts payable, receivables, managing invoices
• Provide administrative support to senior staff
• Scheduling and coordination of meetings and events
• Coordinating municipal submissions and responses such as applications for Site Plan Approvals and Building Permits
• Reaching out to consultants, reviewing the quotes received for completeness, ensuring coordinating owner has signed off
• Produce Fee letters with support from senior staff
• Coordinating and booking meetings that are both internal and external with clients and consultants.
• Assisting with preparation of proper project documentation and completion of paperwork such as supplemental instructions, proposed changes, field review reports, certificates for payment and response letters
• Developing and updating project schedules in Microsoft Project or related program
• Check voicemails, complete phone calls as required
• Completing technical drawings in Revit when required
• Other related tasks as required

Qualifications

• 2+ years of experience working as a Book Keeper or Accountant
• Additional experience as a Project Administrator, Project Coordinator or a similar role for a firm within the construction, engineering or design industry
• A Post-Secondary Education (diploma or degree)
• Ability and aptitude for learning new software
• Excellent communication and organization skills
• Comfortable interacting with clients, contractors and consultants
• Dedicated to meeting deadlines, attention to detail
• Able to manage a number of tasks on multiple projects simultaneously
• Able to provide and receive feedback positively

Benefits

• Opportunity to work in a well regarded design firm
• Flexibility, hybrid work model
• Can be a 3 or 4 day work week
• Plenty of support and assistance in understanding work scope
• Competitive salary, benefits + bonus