Industrial Facilities Planner & Scheduler

JLL; Fort McMurray; On-site; CAD 52,000 - 76,000; Full time

Job summary

JLL is seeking a Facilities Coordinator/Planner/Scheduler to support industrial client facilities in Fort McMurray, AB. You will manage work orders in CMMS, coordinate preventive maintenance, and liaise with technicians, management, and clients to ensure compliant, high-quality facility performance.

You will assist with procurement activities, documentation, reporting, and safety compliance while supporting the Facilities Manager and technical teams in delivering reliable operations.

Qualifications

• Associate degree or equivalent with administrative/coordination experience.
• 2–3 years in facilities management, operations, or industrial environments.
• Proficiency with MS Office and the ability to learn facility management software quickly.
• Experience with CMMS or similar work order tracking platforms.
• Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accuracy.
• Strong written and verbal communication for diverse stakeholders (technicians, vendors, management, clients).
• Understanding of facility operations terminology and maintenance processes.
• Attention to detail and problem-solving mindset with ability to resolve issues.

Responsibilities

• Manage work order creation, tracking, and closure in the CMMS.
• Coordinate scheduling of preventive maintenance, vendor services, and contractor visits.
• Serve as primary contact for service requests and update stakeholders on status.
• Support procurement by obtaining quotes, processing requisitions, tracking deliveries, and recording expenditures.
• Maintain comprehensive facility documentation including equipment records and compliance certificates.
• Prepare operational reports with KPIs and budget variance insights for management.
• Coordinate safety documentation, permits, and contractor safety orientations.
• Assist with invoice processing, matching invoices to POs, and proper coding for financial tracking.
• Support Facilities Manager with meeting coordination, presentations, and project tracking.

Skills

Administrative coordination

Organizational skills

Communication

Attention to detail

Multi-priority management

Professional liaison

Education

Associate degree in Business Administration or related field

Bachelor’s degree in Business Administration (preferred)

Tools

MS Office

CMMS

Vendor management software

Job description

JLL is seeking a Facilities Coordinator/Planner/Scheduler to support industrial client facilities in Fort McMurray, AB. You will manage work orders in CMMS, coordinate preventive maintenance, and liaise with technicians, management, and clients to ensure compliant, high-quality facility performance.

You will assist with procurement activities, documentation, reporting, and safety compliance while supporting the Facilities Manager and technical teams in delivering reliable operations.