Facilities Coordinators / Planners / Schedulers

CAN ASA-Jones Lang LaSalle Real Estate Services, Inc.; Fort McMurray; On-site; CAD 75,000 - 94,000; Full time

Job summary

JLL is seeking a Facilities Coordinator/Planner/Scheduler for our industrial client facilities in Fort McMurray, AB. You will oversee work orders in CMMS, coordinate preventive maintenance, and act as the liaison between technicians, management, and clients to ensure safe, compliant, and efficient operations.

You will assist with procurement, documentation, and reporting, maintaining accuracy across equipment records and warranties while supporting the Facilities Manager and project teams in a

Qualifications

• Associate degree or equivalent in business/facilities management.
• 2–3 years in administration or coordination, facilities preferred.
• Proficient in MS Office and CMMS or similar systems.
• Strong written and verbal communication with diverse stakeholders.
• Knowledge of basic facility operations terminology and maintenance processes.

Responsibilities

• Manage work orders in CMMS: create, track, close with proper documentation.
• Schedule preventive maintenance and vendor visits to minimize disruption.
• Serve as primary contact for service requests and escalate issues as needed.
• Support procurement: quotes, purchase requisitions, and budget records.
• Maintain equipment records, warranties, service agreements, and compliance docs.
• Prepare operational reports and KPI dashboards for management review.
• Coordinate safety documents: permits, safety orientations, certifications.
• Assist with invoice processing and approvals; ensure proper coding.
• Support Facilities Manager with meetings, project tracking, and admin tasks.

Skills

Organizational skills

Communication skills

Multitasking

Detail orientation

Problem solving

Education

Associate degree in Business Administration or Facilities Management

Bachelor's degree (preferred)

Tools

CMMS

Microsoft Office Suite

SharePoint

Job description

Fort McMurray, AB T9K 1S6

Applying to

C$58,500 - C$93,900/yearly Posted 21 days ago Full Time Less than 10 applies 3 min average apply

Fort McMurray, AB T9K 1S6

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

An exciting period of growth is on the horizon for our team, and we're looking for exceptional talent to join us at the start of Q1 2027

We believe in building relationships early, which is why we're offering a preview of this upcoming role and starting the conversation today.

What this job involves:

As a Facilities Coordinator/Planner/Scheduler for our industrial client facilities based in Fort McMurray , you'll be the organizational hub that keeps facility operations running smoothly through meticulous coordination, communication, and administrative support. This role is essential to maintaining seamless workflows as you manage work order systems, coordinate vendor activities, track compliance requirements, and serve as a key liaison between technicians, management, and client stakeholders. You'll ensure accurate documentation in the CMMS, schedule preventive maintenance activities, support budget tracking and procurement processes, and help maintain the high service standards that define success in critical industrial environments. Your attention to detail and ability to juggle multiple priorities simultaneously will be crucial as you support the Facilities Manager and technical teams in delivering exceptional facility performance while ensuring all activities comply with safety regulations and client requirements.

What your day-to-day will look like:

• Manage work order creation, tracking, and closure in the Computerized Maintenance Management System (CMMS), ensuring accurate documentation and timely processing of maintenance requests
• Coordinate scheduling of preventive maintenance activities, vendor services, and contractor visits to minimize operational disruption while ensuring all required inspections occur on schedule
• Serve as primary point of contact for service requests, communicating status updates to requesters and escalating urgent issues to the Facilities Manager and technical teams
• Support procurement processes by obtaining quotes from vendors, processing purchase requisitions, tracking deliveries, and maintaining accurate records of expenditures against budget allocations
• Maintain comprehensive facility documentation including equipment records, warranty information, service agreements, compliance certificates, and inspection reports in organized filing systems
• Prepare operational reports including work order metrics, vendor performance summaries, budget variance tracking, and Key Performance Indicator (KPI) dashboards for management review
• Coordinate safety-related documentation including permit applications, contractor safety orientations, and maintenance of required certifications for equipment and personnel
• Assist with invoice processing and approval workflows by verifying completed work, matching invoices to purchase orders, and ensuring proper coding for accurate financial tracking
• Support the Facilities Manager with meeting coordination, presentation preparation, project tracking, and administrative tasks that enable efficient facility operations

Required qualifications:

• Associate degree in Business Administration, Facilities Management, or related field, or equivalent combination of education and experience
• Minimum 2-3 years of administrative or coordinator experience, preferably in facilities management, operations, or industrial environments
• Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and ability to learn facility management software systems quickly
• Experience with Computerized Maintenance Management Systems (CMMS) or similar work order tracking platforms
• Excellent organizational skills with proven ability to manage multiple priorities, meet deadlines, and maintain accuracy in detailed work
• Strong written and verbal communication skills with ability to interact professionally with diverse stakeholders including technicians, vendors, management, and clients
• Understanding of basic facility operations terminology and maintenance processes to effectively coordinate activities and communicate technical information
• Attention to detail and problem-solving mindset with ability to identify issues, propose solutions, and follow through to resolution

Preferred qualifications:

• Bachelor's degree in Business Administration , Facilities Management, or related discipline
• Experience in oil and gas, energy, manufacturing, or other industrial sectors with exposure to critical facility operations
• Knowledge of procurement card systems and purchase order processes in corporate environments
• Familiarity with health and safety regulations, permit requirements, and compliance documentation for industrial facilities
• Background supporting Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) in client-facing service delivery roles
• Proficiency with SharePoint, project management tools, or data visualization platforms for reporting and collaboration

Estimated compensation for this position:

75,100.00 - 93,900.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site - Calgary, AB, Fort McMurray, AB, Halifax, NS, Toronto, ON, Vancouver, BC

Opening Type:

New Role

Additional Information

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.