Facilities Coordinator

JLL; Mississauga; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Career development opportunities

Job summary

JLL is seeking a Facility Management Administrator in Mississauga to support daily operations for a large corporate office. You will monitor facilities, coordinate with property managers, and help ensure smooth shipping, receiving, and conference room activities.

The role emphasizes customer service, reliability under pressure, and hands-on tasks including lifting, pallet jack use, and maintenance scheduling. This position is full-time, on-site, with growth opportunities at JLL.

Qualifications

• 2+ years' experience in facility or property administration
• Superior customer service skills and orientation
• Ability to remain professional under stress and deadlines
• Ability to multitask and work without direct supervision
• Proficient in MS Office; strong written and verbal skills
• Must be able to lift at least 50 pounds on a regular basis
• Experience coordinating meetings and events

Responsibilities

• Provide Facility Management Team with tactical planning for the team's goals and objectives
• Provide facility-specific assistance to the project management team as needed
• Manage and maintain small facility management tasks as assigned
• Coordinate special events in support of client or JLL
• Provide support for meetings and conference room reservations as needed
• Assist with the coordination and scheduling of maintenance activities
• Perform shipping and receiving duties, including handling deliveries and coordinating freight movements
• Manage material handling operations, including use of freight elevators and pallet jacks as needed
• Set up and break down conference rooms and meeting spaces as required
• Act as an interface with client, visitors, and guests
• Ensure follow up with customers
• Provide direction to vendors and service providers to ensure coordination with minimal disruption
• Demonstrate strong customer service skills in all interactions

Skills

Facility Administration

Customer service

MS Office

Excel

Multitasking

Physical stamina

Education

Associate or bachelor's degree in facilities management

Relevant certifications

Tools

Corrigo CMMS

Pallet jack operation

Job description

About JLL

We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

About JLL

We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

Position Overview

Provide general overall FM services including continuous monitoring of the facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts. This role provides critical support for shipping and receiving operations, conference room support, and general facilities coordination for a large corporate office environment.

Job Responsibilities

Administrative Function

• Provide Facility Management Team with tactical planning for the team's goals and objectives
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain small facility management tasks as assigned
• Coordinate special events in support of client or JLL
• Provide support for meetings and conference room reservations as needed and directed
• Assist with the coordination and scheduling of maintenance activities
• Perform shipping and receiving duties, including handling deliveries and coordinating freight movements
• Manage material handling operations, including use of freight elevators and pallet jacks as needed
• Set up and break down conference rooms and meeting spaces as required

Communication and Relationship Coordination

• Provide general overall facility management services including continuous monitoring of office/facility
• Act as an interface with client, visitors, and guests
• Ensure appropriate follow up with customers
• Provide direction/information to vendors and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
• Demonstrate strong customer service skills in all interactions with building occupants and stakeholders

Compliance

• Properly and effectively administer and maintain all security policies
• Assist with budgetary requests, analysis, and reporting
• All other duties and tasks assigned

Required Qualifications

Knowledge, Skills & Abilities

• 2+ years' experience with Facility or Property Administration
• Superior customer service skills and orientation
• Ability to always maintain professionalism under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
• Must be able to lift at least 50 pounds on a regular basis
• Ability to perform physical tasks including material handling, using pallet jacks, and transporting items via freight elevator

Preferred Qualifications

• Associate or bachelor's degree in facilities management, building, business, or another related field preferred
• Experience with Corrigo CMMS or similar work order management systems

Physical Requirements

• Lifting and carrying items up to 50 pounds
• Moving pallets and materials using pallet jacks
• Transporting items via freight elevator
• Standing and walking for extended periods
• Setting up and breaking down furniture and equipment

What We Offer

JLL offers a comprehensive benefits package including health insurance, retirement savings plans, paid time off, and opportunities for professional development and career growth.

JLL is an equal opportunity employer committed to building a diverse and inclusive workforce.