Indigenous-Focused Front Desk & Admin Assistant

Shawenim-Abinoojii; Winnipeg; On-site; CAD 32,000 - 44,000; Full time

Benefits offered by this job

Competitive Salary

Personal Leave Days and Paid Time Off

Employer-Matched Pension Plan

Comprehensive Benefits Package

On-site Parking

Job summary

Shawenim Abinoojii, a Southeast First Nations-led nonprofit, seeks an SAI Office Assistant in Winnipeg, MB to be the initial point of contact and manage reception, calls, and mail. The role supports staff and ensures a professional front desk environment.

The position requires strong customer service, multitasking, and MS Office proficiency, with a focus on confidentiality and Indigenous cultural understanding. Benefits include pension, benefits, and parking at the on-site location.

Qualifications

• Post-secondary education in Office or Business Administration is an asset.
• Minimum of one year of related Office Administration experience or related experience.
• Excellent customer service skills are required.
• Proficient in MS Office Suite (Word, Excel, Outlook) and office equipment.
• Excellent interpersonal skills and the ability to multitask in a fast-paced environment.
• Strong organizational skills, attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Must guard and respect confidentiality.
• Knowledge of Child and Family Services sector is an asset.
• Understanding Indigenous perspectives and First Nations cultures is encouraged.

Responsibilities

• Open and close the office at the start and end of each business day (8:30 AM–4:30 PM).
• Monitor front door and screen visitors as appropriate.
• Receive clients, visitors, and staff and direct them accordingly.
• Maintain sign-in/out sheet for visitors.
• Answer main telephone line, screen calls and take messages as required.
• Assist staff with acquiring car seats for children.
• Keep office whiteboards and bulletin boards tidy, dated and current.
• Support special projects as required.
• Maintain a tidy appearance of the office entrance, reception area and bathrooms.
• Prepare, document and distribute internal and external correspondence, including email and standard mail.
• Ensure all correspondence, including cheques, are signed upon pick up.
• Receive, record and distribute incoming/outgoing mail.
• Maintain postage machine and courier services.
• Monitor the SAI reception email account.
• Maintain office supplies inventory.
• Complete administrative duties including copying, scanning, faxing and data entry.
• Communicate effectively with team members to facilitate smooth operations.
• Handle confidential information with discretion.
• Other duties as required.

Skills

Customer Service

MS Office Suite

Interpersonal Skills

Organizational Skills

Multi-tasking

Communication Skills

Education

Office Admin Education

Tools

MS Office

Job description

Shawenim Abinoojii, a Southeast First Nations-led nonprofit, seeks an SAI Office Assistant in Winnipeg, MB to be the initial point of contact and manage reception, calls, and mail. The role supports staff and ensures a professional front desk environment.

The position requires strong customer service, multitasking, and MS Office proficiency, with a focus on confidentiality and Indigenous cultural understanding. Benefits include pension, benefits, and parking at the on-site location.