SAI Office Assistant

Shawenim-Abinoojii; Winnipeg; On-site; CAD 32,000 - 44,000; Full time

Benefits offered by this job

Competitive Salary

Personal Leave Days and Paid Time Off

Employer-Matched Pension Plan

Comprehensive Benefits Package

On-site Parking

Job summary

Shawenim Abinoojii, a Southeast First Nations-led nonprofit, seeks an SAI Office Assistant in Winnipeg, MB to be the initial point of contact and manage reception, calls, and mail. The role supports staff and ensures a professional front desk environment.

The position requires strong customer service, multitasking, and MS Office proficiency, with a focus on confidentiality and Indigenous cultural understanding. Benefits include pension, benefits, and parking at the on-site location.

Qualifications

• Post-secondary education in Office or Business Administration is an asset.
• Minimum of one year of related Office Administration experience or related experience.
• Excellent customer service skills are required.
• Proficient in MS Office Suite (Word, Excel, Outlook) and office equipment.
• Excellent interpersonal skills and the ability to multitask in a fast-paced environment.
• Strong organizational skills, attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Must guard and respect confidentiality.
• Knowledge of Child and Family Services sector is an asset.
• Understanding Indigenous perspectives and First Nations cultures is encouraged.

Responsibilities

• Open and close the office at the start and end of each business day (8:30 AM–4:30 PM).
• Monitor front door and screen visitors as appropriate.
• Receive clients, visitors, and staff and direct them accordingly.
• Maintain sign-in/out sheet for visitors.
• Answer main telephone line, screen calls and take messages as required.
• Assist staff with acquiring car seats for children.
• Keep office whiteboards and bulletin boards tidy, dated and current.
• Support special projects as required.
• Maintain a tidy appearance of the office entrance, reception area and bathrooms.
• Prepare, document and distribute internal and external correspondence, including email and standard mail.
• Ensure all correspondence, including cheques, are signed upon pick up.
• Receive, record and distribute incoming/outgoing mail.
• Maintain postage machine and courier services.
• Monitor the SAI reception email account.
• Maintain office supplies inventory.
• Complete administrative duties including copying, scanning, faxing and data entry.
• Communicate effectively with team members to facilitate smooth operations.
• Handle confidential information with discretion.
• Other duties as required.

Skills

Customer Service

MS Office Suite

Interpersonal Skills

Organizational Skills

Multi-tasking

Communication Skills

Education

Office Admin Education

Tools

MS Office

Job description

Job Opportunity

Position: SAI Office Assistant

Competition #2026-23
Conditions: Full-Time, Permanent
Department: Administration & Finance Program
Location: Winnipeg, MB
Closing Date: Open Until filled

Shawenim Abinoojii isa non-profit service provider and Southeast First Nations-led organization. Weoffer comprehensive benefits, a rewarding work environment, and opportunitiesto challenge yourself, apply your skillset and be a part of a unique Firstnations-led service model.

BENEFITS:

• Competitive Salary
• Personal Leave Days and Paid Time Off
• Employer-Matched Pension Plan
• Comprehensive Benefits Package
• On-site Parking

OVERVIEW:

Reportingto the Supervisor, Executive Assistant, the SAI Office Assistant is the firstpoint of contact for Shawenim Abinoojii Inc., ensuring a warm and welcomingatmosphere and first impression of the organization.The SAI Office Assistant will greet andreceive clients, visitors and staff in person, via telephone or electroniccommunication, and direct them appropriately.

KEY RESPONSIBILITIES:

• Open and close office at start and end of each business day (8:30 AM- 4:30 PM).
• Monitor front door camera and screen visitors as appropriate.
• Receive clients, visitor, staff and direct them appropriately.
• Maintain sign in/out sheet for all visitors to the office.
• Answer main telephone line, screen and redirect phone calls as appropriate and take messages as required.
• Assist staff with acquiring car seats for children.
• Keep office whiteboards and bulletin boards tidy, dated and current.
• Support special projects as required.
• Maintain a tidy appearance of the office entrance, reception area and bathrooms.
• Prepare, document and distribute all internal and external correspondence, including email and standard mail.
• Ensure all correspondence, including cheques are signed upon pick up.
• Receive, record and distribute incoming/ outgoing mail.
• Maintain postage machine and courier services.
• Monitor the SAI reception email account.
• Maintain office supplies inventory.
• Complete administrative duties as required, including but to limited to copying, scanning, faxing and data entry.
• Communicate effectively with team members to facilitate smooth operations.
• Handle confidential information with discretion.
• Other duties as required.

QUALIFICATIONS:

• Completion of a post-secondary education with a focus in Office or Business Administration is an asset.
• A minimum of one year of directly related Office Administration experience, or other related experience is required.
• Excellent Customer Service skills is required.
• Proficient in MS Office Suite (Work, Excel and Outlook) and the use of office equipment.
• Excellent interpersonal skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong organizational skills, attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Must be able to always guard and respect confidentiality.
• Knowledge of the Child and Family Services (CFS) sector and legislation an asset but to mandatory.
• Demonstrate knowledge and/or understanding of Indigenous perspectives, First Nations culture and traditional philosophies.

WETHANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEASTCOMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST NATIONS, INUIT OR METIS).