SAI Office Assistant

Kaizen Lab Inc.; Winnipeg; On-site; CAD 40,000 - 48,000; Full time

Benefits offered by this job

Competitive Salary

Personal Leave Days and Paid Time Off

Employer-Matched Pension Plan

Comprehensive Benefits Package

On-site Parking

Job summary

Shawenim Abinoojii Inc. in Winnipeg, MB, seeks an SAI Office Assistant to greet clients, answer calls and emails, and support admin tasks in a welcoming environment.

The role requires strong customer service, organizational skills, and MS Office proficiency; post-secondary education in Office Admin is a plus, with at least one year of related experience. This is a full-time, permanent position with benefits.

Qualifications

• Post-secondary education in Office or Business Administration is an asset.
• Minimum of one year of directly related Office Administration experience, or other related experience.
• Excellent Customer Service skills are required.
• Proficient in MS Office Suite (Word, Excel and Outlook) and the use of office equipment.
• Excellent interpersonal skills.

Responsibilities

• Open and close office during business hours and greet visitors.
• Receive clients, visitors and staff and direct them appropriately.
• Answer main telephone line, screen and redirect calls, take messages.
• Maintain sign-in/out sheet for visitors and keep reception tidy.
• Prepare, document and distribute internal and external correspondence, mail, and cheques.
• Maintain office supplies inventory and monitor postage/courier services.
• Handle confidential information with discretion.
• Support additional duties and projects as required.

Skills

Customer Service

Multitasking

Organization

Communication skills

Education

Office Admin education

Tools

MS Office Suite

Office equipment

Job description

Job Opportunity

Position: SAI Office Assistant

Competition #2026-23
Conditions: Full-Time, Permanent
Department: Administration & Finance Program
Location: Winnipeg, MB
Closing Date: Open Until filled

Shawenim Abinoojii isa non-profit service provider and Southeast First Nations-led organization. Weoffer comprehensive benefits, a rewarding work environment, and opportunitiesto challenge yourself, apply your skillset and be a part of a unique Firstnations-led service model.

BENEFITS:

• Competitive Salary
• Personal Leave Days and Paid Time Off
• Employer-Matched Pension Plan
• Comprehensive Benefits Package
• On-site Parking

OVERVIEW:

Reportingto the Supervisor, Executive Assistant, the SAI Office Assistant is the firstpoint of contact for Shawenim Abinoojii Inc., ensuring a warm and welcomingatmosphere and first impression of the organization.The SAI Office Assistant will greet andreceive clients, visitors and staff in person, via telephone or electroniccommunication, and direct them appropriately.

KEY RESPONSIBILITIES:

• Open and close office at start and end of each business day (8:30 AM- 4:30 PM).
• Monitor front door camera and screen visitors as appropriate.
• Receive clients, visitor, staff and direct them appropriately.
• Maintain sign in/out sheet for all visitors to the office.
• Answer main telephone line, screen and redirect phone calls as appropriate and take messages as required.
• Assist staff with acquiring car seats for children.
• Keep office whiteboards and bulletin boards tidy, dated and current.
• Support special projects as required.
• Maintain a tidy appearance of the office entrance, reception area and bathrooms.
• Prepare, document and distribute all internal and external correspondence, including email and standard mail.
• Ensure all correspondence, including cheques are signed upon pick up.
• Receive, record and distribute incoming/ outgoing mail.
• Maintain postage machine and courier services.
• Monitor the SAI reception email account.
• Maintain office supplies inventory.
• Complete administrative duties as required, including but to limited to copying, scanning, faxing and data entry.
• Communicate effectively with team members to facilitate smooth operations.
• Handle confidential information with discretion.
• Other duties as required.

QUALIFICATIONS:

• Completion of a post-secondary education with a focus in Office or Business Administration is an asset.
• A minimum of one year of directly related Office Administration experience, or other related experience is required.
• Excellent Customer Service skills is required.
• Proficient in MS Office Suite (Work, Excel and Outlook) and the use of office equipment.
• Excellent interpersonal skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong organizational skills, attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Must be able to always guard and respect confidentiality.
• Knowledge of the Child and Family Services (CFS) sector and legislation an asset but to mandatory.
• Demonstrate knowledge and/or understanding of Indigenous perspectives, First Nations culture and traditional philosophies.

WETHANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEASTCOMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST NATIONS, INUIT OR METIS).