Program Assistant

Shawenim-Abinoojii; Winnipeg; On-site; CAD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Personal leave days and paid sick time

Employer-matched Pension plan

Comprehensive health and dental

On-site parking

Paid professional development

Job summary

ShawenimAbinoojii, located in Canada, is seeking a Program Assistant to support the Support Work Program. The role involves administrative duties, documentation management, and coordination of Visiting Home activities.

The successful candidate will have strong MS Office skills, excellent organizational abilities, and a commitment to confidentiality. A valid driver’s license and reliable vehicle are required.

Qualifications

• Experience providing administrative or program support in a fast-paced environment.
• Strong proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate documentation.
• Effective problem-solving skills and ability to exercise sound judgment.
• Ability to work respectfully with diverse stakeholders including families, caregivers, and staff.
• Demonstrate knowledge/understanding of First Nations perspectives, culture, and philosophies.
• Must maintain a high level of confidentiality.
• Must have clear child and adult abuse registry checks, criminal record check with vulnerable sector search, and Prior Contact Check.
• Valid driver’s license and vehicle with satisfactory driving abstract.

Responsibilities

• Provide day-to-day administrative and operational support to the Support Work Program.
• Monitor the SWP Request Inbox and respond to inquiries.
• Track correspondence and maintain confidential records and statistics.
• Prepare and organize timesheets and documentation for support workers.
• Provide guidance to support workers regarding documentation requirements.
• Coordinate Visiting Home administration, including invoicing and scheduling.
• Support car seat management and program scheduling.
• Assist with flight requests and maintain training calendars.

Skills

Administrative support

Microsoft Office suite

Organization and time management

Written and verbal communication

Confidentiality

Problem solving

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Job description

Position: Program Assistant - Competition #2026-19

Conditions: Full-Time, Permanent

Department: Support Work Program

Location: 865 Main Street

Closing Date: Open until filled

Salary Range: TBD depending on experience and education

ShawenimAbinoojii is a non-profitservice provider and Southeast First Nations-led organization. We offercomprehensive benefits, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique First Nations-ledservice model.

BENEFITS:

• Competitivesalary
• Personalleave days and paid sick time
• Employer-matchedPension plan
• Comprehensivehealth and dental benefits package
• On-siteparking
• Paidprofessional development

OVERVIEW:

Reporting to the Support Work Program Manager, the Program Assistant provides administrative and operational support to the Support Work Program. The position plays an important role in supporting the day-to-day functioning of the program by coordinating administrative processes, maintaining programdocumentation and statistics, assisting with support worker documentation, and supporting the operation of the Family Visiting Homes.

KEYRESPONSIBILITIES:

• Provide day-to-day administrative and operationalsupport to the Support Work Program, including monitoring the SWP RequestInbox, responding to inquiries, tracking correspondence, and directing mattersappropriately.
• Maintain accurate and confidential electronic andphysical program records, documentation, filing systems, and programstatistics.
• Prepare and organize support worker timesheets and documentation, assist with inquiries, and refer discrepancies or concernsappropriately.
• Provide support and guidance to support workersregarding documentation requirements and established program processes.
• Coordinate Visiting Home administration, including invoicing, cleaning schedules, work orders, follow-up, and operational records.
• Provide administrative support for car seatmanagement and program scheduling.
• Assist with flight requests, including receiving, organizing, tracking, and communicating required flight information.
• Maintain the training calendar, registrations, attendance, schedules, and training records for support workers and program staff.
• Work collaboratively with program staff and partners, participate in meetings and initiatives, and follow organizational policies, procedures, confidentiality requirements, and established processes.

QUALIFICATIONS:

• Experience providingadministrative or program support in a fast-paced environment isconsidered an asset.
• Strong proficiencywith Microsoft Office, including Word, Excel, PowerPoint, Outlook, andMicrosoft Teams.
• Strong organizationalskills with the ability to manage multiple priorities and deadlines.
• Strong written andverbal communication skills.
• Strong attention todetail and ability to maintain accurate documentation.
• Effectiveproblem-solving skills and ability to exercise sound judgment.
• Ability to workrespectfully and effectively with support workers, families, caregivers, community members, and organizational staff.
• Demonstrate knowledgeand/or understanding of First Nations perspectives, culture, andphilosophies.
• Must maintain a high levelof confidentiality.
• Must have a clearchild and adult abuse registry checks, criminal record check withvulnerable sector search and Prior Contact Check, required.
• Valid driver’s licenseand a reliable vehicle with a satisfactory driver abstract, required.

WE THANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEAST COMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRSTNATIONS, INUIT, OR METIS).