Program Assistant: Admin & Coordination for a First Nations Program

Shawenim-Abinoojii; Winnipeg; On-site; CAD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Personal leave days and paid sick time

Employer-matched Pension plan

Comprehensive health and dental

On-site parking

Paid professional development

Job summary

ShawenimAbinoojii, located in Canada, is seeking a Program Assistant to support the Support Work Program. The role involves administrative duties, documentation management, and coordination of Visiting Home activities.

The successful candidate will have strong MS Office skills, excellent organizational abilities, and a commitment to confidentiality. A valid driver’s license and reliable vehicle are required.

Qualifications

• Experience providing administrative or program support in a fast-paced environment.
• Strong proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate documentation.
• Effective problem-solving skills and ability to exercise sound judgment.
• Ability to work respectfully with diverse stakeholders including families, caregivers, and staff.
• Demonstrate knowledge/understanding of First Nations perspectives, culture, and philosophies.
• Must maintain a high level of confidentiality.
• Must have clear child and adult abuse registry checks, criminal record check with vulnerable sector search, and Prior Contact Check.
• Valid driver’s license and vehicle with satisfactory driving abstract.

Responsibilities

• Provide day-to-day administrative and operational support to the Support Work Program.
• Monitor the SWP Request Inbox and respond to inquiries.
• Track correspondence and maintain confidential records and statistics.
• Prepare and organize timesheets and documentation for support workers.
• Provide guidance to support workers regarding documentation requirements.
• Coordinate Visiting Home administration, including invoicing and scheduling.
• Support car seat management and program scheduling.
• Assist with flight requests and maintain training calendars.

Skills

Administrative support

Microsoft Office suite

Organization and time management

Written and verbal communication

Confidentiality

Problem solving

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Job description

ShawenimAbinoojii, located in Canada, is seeking a Program Assistant to support the Support Work Program. The role involves administrative duties, documentation management, and coordination of Visiting Home activities.

The successful candidate will have strong MS Office skills, excellent organizational abilities, and a commitment to confidentiality. A valid driver’s license and reliable vehicle are required.