Impactful Project Coordinator, Training Programs (Hybrid)

Toronto Metropolitan University; Brampton; Hybrid; CAD 63,000 - 101,000; Full time

Job summary

Rogers Cybersecure Catalyst at Toronto Metropolitan University in Brampton invites a Project Coordinator, Training Programs to support the delivery and operations of training initiatives. You will coordinate project activities, maintain accurate program information and records, and support program-related projects with internal and external stakeholders.

The role requires collaboration with multiple teams, development of schedules and dashboards, and hands-on event planning for virtual and

Qualifications

• Completion of a post-secondary degree in Project Management, Business Management, or a related field.
• A minimum of three (3) years of experience coordinating projects, including tracking, analyzing, collating, and reporting on data.
• Demonstrated ability to coordinate projects effectively, with strong organizational and time-management skills.
• Experience working with project management software and database systems, including Customer Relationship Management (CRM) systems.
• Excellent oral and written communication skills, including project reporting and documentation.
• Strong presentation and event-management skills.
• Strong interpersonal, relationship-building, and customer service skills.
• Demonstrated ability to work collaboratively with internal and external stakeholders.
• Ability to work effectively in a fast-paced environment, manage multiple priorities and deadlines, and adapt to changing requirements.
• Strong problem-solving, critical-thinking, and analytical skills.
• Proficiency with common software applications, including Microsoft Office and Google Workspace.
• Equivalent experience or a combination of equivalent experience and education may be accepted in place of education.

Responsibilities

• Develops project plans for internal and external stakeholders based on required program objectives, outlining tasks, activities, deliverables, timelines and project milestones, in consultation with the Manager.
• Monitors progress, identifies challenges, potential setbacks and updates key stakeholders on deliverables following established milestones and resource allocations.
• Coordinates and facilitates internal and external team meetings including booking rooms, performing venue set up, taking meeting minutes, preparing stakeholder correspondence/communications, including reports and dashboards, and preparing meeting agendas.
• Acts as the point of contact and addresses external inquiries from stakeholders including concerns and/or requests regarding meetings.
• Coordinates and facilitates all aspects of program events including virtual and in-person courses and workshops from inception, planning, logistics and execution This includes securing logistics, setting up virtual events, booking rooms, performing venue set-ups, preparing materials, and disseminating invitations, in accordance with required arrangements and health and safety guidelines. Collects and disseminates program materials and resources to participants.
• Administers a variety of online programs including project management software, dashboards, CRMs, and participant management databases.

Skills

Project coordination

Data analysis

CRM systems

Event management

Communication skills

Time management

Microsoft Office

Google Workspace

Education

Post-secondary degree in Project Management or related field

Tools

CRM software

Microsoft Office

Google Workspace

Job description

Rogers Cybersecure Catalyst at Toronto Metropolitan University in Brampton invites a Project Coordinator, Training Programs to support the delivery and operations of training initiatives. You will coordinate project activities, maintain accurate program information and records, and support program-related projects with internal and external stakeholders.

The role requires collaboration with multiple teams, development of schedules and dashboards, and hands-on event planning for virtual and