Project Coordinator, Training Programs

Toronto Metropolitan University; Brampton; Hybrid; CAD 63,000 - 101,000; Full time

Job summary

Rogers Cybersecure Catalyst at Toronto Metropolitan University in Brampton invites a Project Coordinator, Training Programs to support the delivery and operations of training initiatives. You will coordinate project activities, maintain accurate program information and records, and support program-related projects with internal and external stakeholders.

The role requires collaboration with multiple teams, development of schedules and dashboards, and hands-on event planning for virtual and

Qualifications

• Completion of a post-secondary degree in Project Management, Business Management, or a related field.
• A minimum of three (3) years of experience coordinating projects, including tracking, analyzing, collating, and reporting on data.
• Demonstrated ability to coordinate projects effectively, with strong organizational and time-management skills.
• Experience working with project management software and database systems, including Customer Relationship Management (CRM) systems.
• Excellent oral and written communication skills, including project reporting and documentation.
• Strong presentation and event-management skills.
• Strong interpersonal, relationship-building, and customer service skills.
• Demonstrated ability to work collaboratively with internal and external stakeholders.
• Ability to work effectively in a fast-paced environment, manage multiple priorities and deadlines, and adapt to changing requirements.
• Strong problem-solving, critical-thinking, and analytical skills.
• Proficiency with common software applications, including Microsoft Office and Google Workspace.
• Equivalent experience or a combination of equivalent experience and education may be accepted in place of education.

Responsibilities

• Develops project plans for internal and external stakeholders based on required program objectives, outlining tasks, activities, deliverables, timelines and project milestones, in consultation with the Manager.
• Monitors progress, identifies challenges, potential setbacks and updates key stakeholders on deliverables following established milestones and resource allocations.
• Coordinates and facilitates internal and external team meetings including booking rooms, performing venue set up, taking meeting minutes, preparing stakeholder correspondence/communications, including reports and dashboards, and preparing meeting agendas.
• Acts as the point of contact and addresses external inquiries from stakeholders including concerns and/or requests regarding meetings.
• Coordinates and facilitates all aspects of program events including virtual and in-person courses and workshops from inception, planning, logistics and execution This includes securing logistics, setting up virtual events, booking rooms, performing venue set-ups, preparing materials, and disseminating invitations, in accordance with required arrangements and health and safety guidelines. Collects and disseminates program materials and resources to participants.
• Administers a variety of online programs including project management software, dashboards, CRMs, and participant management databases.

Skills

Project coordination

Data analysis

CRM systems

Event management

Communication skills

Time management

Microsoft Office

Google Workspace

Education

Post-secondary degree in Project Management or related field

Tools

CRM software

Microsoft Office

Google Workspace

Job description

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced our new name of Toronto Metropolitan University, which will be implemented in a phased approach. Learn more about our next chapter.

The team

Rogers Cybersecure Catalyst (Catalyst) empowers individuals and organizations to seize the opportunities and tackle the challenges of cybersecurity. Together with our partners and collaborators, we work to realize a vision of healthy democracies and thriving societies, powered by safe and secure digital technologies.

Through our groundbreaking training and certification programs; unique commercial acceleration programs for cybersecurity start-ups and scale-ups; first-of-its-kind cyber range; wide-ranging public education programs; and influential policy interventions, the Catalyst helps drive Canada’s global competitiveness in cybersecurity.

The Catalyst is a not-for-profit corporation owned and operated by Toronto Metropolitan University and based in Brampton, ON. Hybrid work schedule with expectations of weekly days in the Brampton offices.

The opportunity

The Project Coordinator, Training Programs provides program coordination and administrative support for the delivery and operations of training programs at the Rogers Cybersecure Catalyst.

This role coordinates project activities, communications, data tracking, scheduling, and program administration to support the effective and seamless delivery of training initiatives. The Project Coordinator works collaboratively with internal and external stakeholders, maintains accurate program information and records, and supports the successful execution of program-related activities and projects.

Key responsibilities:

• Develops project plans for internal and external stakeholders based on required program objectives, outlining tasks, activities, deliverables, timelines and project milestones, in consultation with the Manager.
• Monitors progress, identifies challenges, potential setbacks and updates key stakeholders on deliverables following established milestones and resource allocations.
• Coordinates and facilitates internal and external team meetings including booking rooms, performing venue set up, taking meeting minutes, preparing stakeholder correspondence/communications, including reports and dashboards, and preparing meeting agendas.
• Acts as the point of contact and addresses external inquiries from stakeholders including concerns and/or requests regarding meetings.
• Coordinates and facilitates all aspects of program events including virtual and in-person courses and workshops from inception, planning, logistics and execution This includes securing logistics, setting up virtual events, booking rooms, performing venue set-ups, preparing materials, and disseminating invitations, in accordance with required arrangements and health and safety guidelines. Collects and disseminates program materials and resources to participants.
• Administers a variety of online programs including project management software, dashboards, CRMs, and participant management databases.

Qualifications

• Completion of a post-secondary degree in Project Management, Business Management, or a related field.
• A minimum of three (3) years of experience coordinating projects, including tracking, analyzing, collating, and reporting on data.
• Demonstrated ability to coordinate projects effectively, with strong organizational and time-management skills.
• Experience working with project management software and database systems, including Customer Relationship Management (CRM) systems.
• Excellent oral and written communication skills, including project reporting and documentation.
• Strong presentation and event-management skills.
• Strong interpersonal, relationship-building, and customer service skills.
• Demonstrated ability to work collaboratively with internal and external stakeholders.
• Ability to work effectively in a fast-paced environment, manage multiple priorities and deadlines, and adapt to changing requirements.
• Strong problem-solving, critical-thinking, and analytical skills.
• Proficiency with common software applications, including Microsoft Office and Google Workspace.
• Equivalent experience or a combination of equivalent experience and education may be accepted in place of education.

Position number: 20005732

Reports to: Senior Manager, Small Business Programs

Department: Rogers Cybersecure Catalyst, OVPRI

Work Location: Hybrid

Vacancy Type: 2 Year Term, with the opportunity for renewal or extension

Employee Group: MAC

Start Date: ASAP

End Date: 2 Years from the start date

Hours of Work: 36.25

Grade: C41

Salary Scale: $63,182 to $100,928

Hiring salary range: Up to $84,000

Posting Date: August 20, 2026

Additional Notes:

• An equivalent combination of education and experience may be considered.
• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.
• Applications will only be accepted online through Toronto Metropolitan University's career site.
• Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.