Technical Project Coordinator

University of Toronto; Ontario; On-site; CAD 81,312 - 103,986; Full time

Job summary

A leading educational institution in Ontario is seeking a Technical Project Coordinator to drive IT projects within Temerty Faculty of Medicine. The ideal candidate will have a Bachelor's degree, four years of relevant experience, and proficiency in project management tools. Responsibilities include developing project plans, conducting risk assessments, and maintaining stakeholder communication. This role offers competitive salary and full-time employment with room for growth.

Qualifications

• Minimum four years of relevant experience in IT project coordination.
• Experience with project management tools like Microsoft Project, Jira, and Azure DevOps.
• Ability to communicate effectively both written and verbal.

Responsibilities

• Develop and implement project schedules and plans.
• Conduct risk assessments for projects.
• Monitor project accounts and collaborate on budget estimates.

Skills

Project scheduling

Risk assessment

Quality control

Stakeholder communication

Analytical skills

Interpersonal skills

Education

Bachelor's Degree

Tools

Microsoft Project

Jira

Azure DevOps

M365 products

Job description

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Faculty/Division: Temerty Faculty of Medicine

Department: MedIT

Campus: St. George (Downtown Toronto)

Position Number: 00058449

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

MedIT provides information technology support for the Temerty Faculty of Medicine. Ourmission is to partner and collaborate with clients, University, and third parties to determine value based, sustainable technology solutions that enable the Faculty to achieve its academic mission.

As a Technical Project Coordinator, you will play a pivotal role in driving the success of IT projects within Temerty Medicine. In this role, you will collaborate with diverse teams, leveraging your exceptional interpersonal and time management skills to ensure seamless project planning and execution. By fostering strong relationships with stakeholders and maintaining clear communication across teams, you will keep projects on track and aligned with their goals. Your efforts will directly contribute to transformative IT initiatives, enhancing the experiences of staff, faculty, and students at Temerty Medicine.

Your responsibilities will include:

• Developing and implementing project schedules and plans, including milestones, critical path, timelines, deliverables and reporting
• Assessing project output against quality control standards and recommending changes for more efficient coordination of operations
• Conducting risk assessments for projects ensuring timelines are met and reducing project delays
• Analyzing project plans and processes and recommending changes to implement preventative measure and improve efficient coordination of operations and deliverables
• Drafting relevant project documentation and correspondence including preparing meeting schedules, agendas, materials, action and follow-up items
• Building and strengthening relationships with stakeholders and partners of strategic importance
• Monitoring accounts for projects including collaborating on cost estimates and identifying purchases or materials required for projects

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four years of relevant experience coordinating and implementing IT project plans, preferably within a University, medical education, or healthcare setting
• Experience coordinating IT project plans and schedules from end-to-end, including determining milestones, critical path, timelines, deliverables and reporting
• Demonstrated experience and understanding of quality control standards in relation to project outputs.
• Familiarity with IT infrastructure, security, and desktop computing technologies
• Experience conducting project risk assessments with inputs from project stakeholders
• Demonstrated experience drafting project documentation and correspondences
• Demonstrated experience analyzing project plans and processes and recommending changes
• Experience with project management tools, such as Microsoft Project, Jira, Azure DevOps
• Technical proficiency with M365 products
• Strong interpersonal to effectively work with a wide range of personnel including faculty, staff, and students
• Ability to communicate effectively both written and verbal.
• Exceptional organizational skills in maintaining a diverse set of tasks in a fast-paced environment.
• Strong analytical skills and attention to detail.
• Ability to work both independently and as part of a team
• Ability to take initiative and adapt to shifting priorities, demands, and timelines through project analysis and problem solving.

Assets (Nonessential):

• Work experience in a university, government, or healthcare setting would be considered an asset
• Certifications related to project management, process improvement, and business analysis (e.g., PMP, ITIL, CSM) are an asset.

To be successful in this role you will be:

• Meticulous
• Organized
• Resourceful

Please note:

• This is a one (1) year term opportunity.

Closing Date: 08/19/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term

Schedule: Full-Time

USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Information Technology (IT)

Recruiter: Sharon Hung

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Education, Project Management, and Information Technology

• Industries

  Higher Education, Technology, Information and Media, and Hospitals and Health Care

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