Hybrid Strategic EA to President and Board Chair

Ontario Medical Association; Toronto; Hybrid; CAD 65,000 - 70,000; Full time

Benefits offered by this job

Pension plan

Bonus

Group benefits package

Wellness program

Spending account

Flexible hybrid work environment

Paid professional development

Job summary

The Ontario Medical Association (OMA) is seeking an Executive Assistant, Executive Offices to anticipate executives' needs and manage calendars, documents, and day-to-day administration. You will serve as a trusted partner to the President and Board Chair, ensuring smooth operations and timely responses.

This role requires a Community College Diploma in Office Administration, six to nine years’ experience, and a commitment to hybrid work in Toronto.

Qualifications

• Diploma in Office Administration or equivalent required.
• Six to nine years of relevant experience.
• Experience in health-care sector is an asset.

Responsibilities

• Provide calendar management, schedule appointments and meetings, coordinate meeting logistics and catering, and record minutes.
• Track and submit expenses for the President and Board Chair.
• Support the day-to-day management of the Executive Office’s budget by tracking account codes, preparing contract approval forms and purchase orders, submitting invoices for payment, and liaising with the department’s finance partner.
• Submit honoraria for members attending Executive Offices meetings.
• Track the President-Elect’s stipend throughout onboarding.
• Manage hotel accommodations, travel, and transportation for events, meetings, teleconferences, town halls, and the President’s member tours, and complete related financial reporting.
• Track correspondence, including emails received for the President and/or Board Chair; to help ensure requests are addressed in a timely manner.
• Provide administrative support to committees and task forces under the direction of the Executive Offices.

Education

Community College Diploma in Office Administration, Secretarial Sciences Program or equivalent

Job description

The Ontario Medical Association (OMA) is seeking an Executive Assistant, Executive Offices to anticipate executives' needs and manage calendars, documents, and day-to-day administration. You will serve as a trusted partner to the President and Board Chair, ensuring smooth operations and timely responses.

This role requires a Community College Diploma in Office Administration, six to nine years’ experience, and a commitment to hybrid work in Toronto.