Executive Assistant

Luann Bagg Staffing Inc.; Toronto; On-site; CAD 95,000 - 110,000; Full time

Benefits offered by this job

Terrific Bonus

Extensive Benefits

4 weeks vacation

Job summary

Luann Bagg Staffing Inc. is seeking an Executive Assistant to support three busy executives in a Toronto office. You will manage complex calendars, prepare executive-level correspondence, reports and presentations, and arrange travel and events with discretion and professionalism.

The ideal candidate has 10+ years of senior EA experience, superb organizational skills, and mastery of MS Office. Post-secondary education is an asset; the ability to multitask in a fast-paced environment is essential.

Qualifications

• 10+ years of experience supporting multiple senior executives in fast-paced environments
• Excellent time management and multitasking abilities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Completion of post-secondary education is a definite asset
• Strong interpersonal and written communication skills

Responsibilities

• Manage complex and constantly changing calendars and schedule meetings
• Plan internal and external meetings and prepare meeting materials in advance
• Anticipate executives' needs and manage competing priorities
• Arrange travel (flights, hotel, car service) and provide detailed itineraries
• Plan events for internal teams and attend as needed
• Draft and edit correspondence for stakeholders
• Prepare reports and presentations for executive meetings
• Prepare and submit detailed expense reports with accuracy
• Interact with external parties as an extension of the executives
• Review and manage confidential information with absolute discretion

Skills

Calendar management

Executive support

Discretion

Interpersonal skills

Attention to detail

Education

Post-secondary education asset

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Job description

EXECUTIVE ASSISTANT to a COO, CFO and EVP:

Salary is 95,000-110,000, Terrific Bonus, Immediate Full and Extensive Benefits, 4 Weeks of Vacation!!!

This arole and you will be required to work in the office 4 or 5 days per week. The office is Bloor and University.

The OPPORTUNITY is with a client that is a stable and well-established organization. The organization is seeking an Executive Assistant to support three very busy Executives who are extremely collaborative. The Executives are looking for a long-term partnership with their EA. The Executives want an Executive Assistant with initiative, strong interpersonal skills, excellent attention to detail and the ability to manage extremely confidential information. In this role, you will manage complex and ever-changing calendars, action emails, create and prepare executive level correspondence, documentation, reports and presentations as well as plan travel and events. This is an exciting role for an experienced and highly capable EA who thrives in a busy and collaborative environment!

Responsibilities include:

• Manage complex and constantly changing calendars, schedule meetings and ensure that Executives are made aware of last-minute changes
• Plan internal and external meetings (ensure all meeting material is organized and ready in advance of the meeting)
• Anticipate the needs of the Executives and manage competing priorities
• Arrange travel (flights, hotel and car service) and provide a detailed itinerary
• Plan events for internal teams and attend on an as needed basis
• Draft and edit correspondence for internal and external stakeholders
• Prepare reports and presentations for high level/ Executive meetings
• Prepare and submit detailed expense reports, ensuring accuracy
• Interact with external parties, act as an extension of the Executives with external stakeholders and clients
• Review and manage confidential information/correspondence with absolute discretion

Qualifications:

• Previous experience (10+ years) supporting multiple Senior level Executives in a fast-paced environment
• Excellent time management skills with the ability to multitask and manage competing priorities
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Completion of post secondary education is a definite asset
• Enjoys building relationships and collaborating with a variety of stakeholders
• Accurate and detail-oriented with a proactive and resourceful mind-set
• Strong interpersonal skills combined with professional written communication skills