Hybrid Office & Admin Coordinator

Disability Management Institute Inc.; Surrey; On-site; CAD 43,000 - 45,000; Full time

Job summary

Disability Management Institute (DMI) is seeking an Office Coordinator to join our Surrey, BC team on a 12-month contract. This full-time, in-office role oversees the administration team’s day-to-day operations, serving as the ambassador for the organization and ensuring a positive experience for clients and staff alike.

After onboarding (about 3 months), there is an opportunity to transition to a hybrid work schedule.

Qualifications

• Minimum 1–2 years of administrative experience.
• Proficiency with Microsoft 365 Suite.
• Strong attention to detail and organizational skills.

Responsibilities

• Greet visitors and direct inquiries to the appropriate contact or meeting room.
• Coordinate facilities bookings, update welcome screens, setup/teardown boardroom, and arrange catering as needed.
• Answer incoming calls and route inquiries to staff.
• Manage facilities requests via JIRA and reconcile invoices for approvals.

Skills

Client-focused customer service

Attention to detail

Administrative experience

Education

Administrative post-secondary diploma or degree

Tools

Microsoft 365 Suite

Job description

Disability Management Institute (DMI) is seeking an Office Coordinator to join our Surrey, BC team on a 12-month contract. This full-time, in-office role oversees the administration team’s day-to-day operations, serving as the ambassador for the organization and ensuring a positive experience for clients and staff alike.

After onboarding (about 3 months), there is an opportunity to transition to a hybrid work schedule.