Hybrid HR Scheduler & School Coverage Coordinator

HSC Corporation; Hamilton; Hybrid; CAD 42,000 - 62,000; Full time

Job summary

HSC Corporation is seeking a Supply Coverage Scheduler/HR Assistant in Hamilton, Ontario. The role coordinates daily teacher absence coverage, ensuring qualified supply teachers have materials, safety guidance and instructions to perform assignments.

The position requires a College Diploma in HR or Office Administration, strong organizational and communication skills, and experience with scheduling systems. Hybrid work is available, with partial on-campus engagement.

Qualifications

• College Diploma in Human Resources, Office Administration, or related field or equivalent experience.
• Strong organizational skills and ability to respond calmly to urgent changes.
• Clear, professional communication and sound judgment when matching teachers to assignments.
• Accuracy in scheduling, recordkeeping and follow-through.
• Discretion when handling confidential staff and student information.
• Proficiency with scheduling systems, email and spreadsheets.

Responsibilities

• Monitor planned and same-day staff absences and arrange coverage promptly, prioritizing assignments needed for the start of the school day.
• Select supply teachers from the approved, pre-vetted list, matching qualifications and suitability to school, grade level and subject.
• Confirm each assignment, including arrival time, location, teaching schedule and duties.
• Communicate coverage arrangements and changes to school leaders, teachers and administrative staff.
• Escalate unfilled assignments or concerns about coverage to the appropriate school leader.
• Coordinate with absent teachers and school leaders to ensure lesson plans and resources are prepared before the supply teacher begins.
• Ensure supply teachers have clear information about classroom routines, safety information and student needs.
• Maintain accurate records of absences, assignments, hours worked and coverage changes for payroll and reporting.
• Keep the supply list and availability current, refer vetting concerns to HR.

Skills

Scheduling

Organization

Communication

Discretion

Recordkeeping

Problem solving

Education

College Diploma in Human Resources

Office Administration

Tools

Scheduling systems

Email

Spreadsheets

Job description

HSC Corporation is seeking a Supply Coverage Scheduler/HR Assistant in Hamilton, Ontario. The role coordinates daily teacher absence coverage, ensuring qualified supply teachers have materials, safety guidance and instructions to perform assignments.

The position requires a College Diploma in HR or Office Administration, strong organizational and communication skills, and experience with scheduling systems. Hybrid work is available, with partial on-campus engagement.