Human Resources Assistant

CAIS; Hamilton; Hybrid; CAD 42,000 - 62,000; Full time

Job summary

Hillfield Strathallan College in Hamilton, Ontario, is seeking a Human Resources Assistant to support the supply teacher process and provide HR administrative support. Reporting to the Director of Human Resources & Operations, you will manage attendance, payroll approvals, and HRIS duties for a 10-month term.

The role requires a Bachelor’s degree in HR or related field and at least two years of HR experience, strong communication, and meticulous organizational skills.

Qualifications

• Bachelor’s Degree in Human Resources or related field.
• Minimum of two years of experience providing human resources support.
• Strong word processing and administrative technology skills with knowledge of office software.
• Excellent oral and written communication skills.
• Well-developed interpersonal and liaison skills.
• Strong organizational, time-management, and prioritization skills.
• Demonstrated critical thinking and problem-solving abilities.
• Exceptional attention to detail and accuracy.

Responsibilities

• Attendance support and payroll coordination for supply teachers.
• Booking all supply coverages and coordinating orientations for new supply staff.
• Ensure staff have information on emergency procedures and schedules.
• Maintain up-to-date information, processes and HRIS schedules.
• Run reports for Principals regarding attendance data.
• Identify skill shortages and communicate to HR Officer.
• Maintain digital/physical records and report quarterly to the Director of HR & Ops.
• Serve as a point of contact for supply staff and resolve payroll issues.

Skills

Communication skills

Word processing

Administrative tech

Interpersonal skills

Organizational skills

Time management

Problem solving

Attention to detail

Education

Bachelor’s degree in Human Resources

Job description

Human Resources Assistant

About Hillfield Strathallan College

Founded in 1901, Hillfield Strathall an College (HSC) offers a seamless academic journey from 18 months to 18 years. Located on a 50-acre campus on Hamilton's West Mountain, HSC provides a unique educational pathway for students through four school offerings: Junior, Montessori, Middle and Senior. HSC prepares students to live with purpose - to understand their world, inspire, lead, act and make a difference in their own unique ways.

Position Overview

Reporting to the Director of Human Resources & Operations, the Human Resources Assistant supports the supply teacher process for the College and provides administrative support to support the HR function.

Responsibilities

• Attendance Support
• Responsible for booking all supply coverages
• Assist with orientation for all new supply staff
• Ensure supply staff have necessary information regarding emergency procedures, special schedules and assigned duties (Bus, Lunch, etc.).
• Keep information, processes and procedures up to date and relevant.
• Ensure wellbeing day processes and procedures are followed according to the policy
• Run regular reports for Principals regarding attendance data.
• Review system periodically for efficiency and make recommendations for change
• Have full understanding of the attendance system and various school schedules within the HRIS.
• Identify skill shortages and communicate to the HR Officer.
• Other HR Administration
• Maintain digital and electronic records of supply teacher records and report quarterly to the Director of HR & Ops..
• Serve as a point of contact for supply staff
• Approve supply teacher payroll and resolve any payroll errors.

Qualifications

• Bachelor’s Degree in Human Resources or related field.
• Minimum of two years of experience providing human resources support
• Strong word processing and administrative technology skills, with knowledge of relevant office software and systems.
• Excellent oral and written communication skills.
• Well-developed interpersonal and liaison skills.
• Strong organizational, time-management, and prioritization skills.
• Demonstrated critical thinking and problem-solving abilities.
• Exceptional attention to detail and accuracy.

Annual Salary: $41,596 to $62,393 (please note the salary will be prorated as it is a 10 month position)

Vacancy

Our commitment to inclusion across gender, age, religion, identity and experience moves us forward and creates a sense of community at HSC that we are proud of, where everyone feels welcome and feels that they belong. We encourage applicants who may contribute to the further diversification of this community.

Pursuant to the Accessibility for Ontarians with Disabilities Act, if you require accommodations at any time throughout the application process, please contact Human Resources prior to the closing date so the appropriate arrangements can be made.

While we thank all applicants in advance for their interest, only those selected for interviews will be contacted.