Hybrid Facilities & Maintenance Coordinator

Lifemark Health Group; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

Lifemark Health Group is seeking a Facilities and Maintenance Coordinator for an 18-month contract based in Toronto, Ontario. The role is hybrid with four days in-office and one day remote, supporting maintenance across facilities, vendors, and internal stakeholders.

The successful candidate will manage work orders, coordinate contractors, monitor safety and compliance, and drive cost-effective facility operations while maintaining excellent service levels.

Qualifications

• Post-secondary education in Facilities Management or related discipline.
• 2-5 years of experience in facilities, maintenance coordination, or vendor management.
• Experience coordinating contractors and service vendors.
• Experience with work-order or maintenance management systems.
• Strong organizational and time-management skills.
• Demonstrated customer service and relationship-management skills.
• Proficiency with Microsoft Office and related business systems.
• Knowledge of health and safety requirements is an asset.

Responsibilities

• Coordinate day-to-day facilities and maintenance activities across assigned locations.
• Receive, prioritize, track, and follow up on maintenance and service requests.
• Coordinate preventative and corrective maintenance programs to support reliable facility operations.
• Monitor work orders to ensure activities are completed safely, efficiently, and within service standards.
• Escalate critical maintenance issues, operational risks, and service disruptions as appropriate.
• Maintain accurate records of maintenance activities, inspections, service requests, and completed work.
• Coordinate contractors and service providers performing facilities and maintenance work.
• Schedule vendor visits, site access, inspections, repairs, and planned maintenance activities.
• Monitor vendor performance against contractual requirements, service levels, quality standards, and timelines.
• Support the resolution of vendor performance issues and service deficiencies.
• Verify completion of work and supporting documentation prior to invoice processing.
• Maintain effective and professional relationships with contractors, suppliers, and service providers.

Skills

Facilities management

Vendor management

Customer service

Communication skills

Education

Post-secondary education in Facilities Management/Building Operations

Tools

Microsoft Office

Maintenance management systems

Job description

Lifemark Health Group is seeking a Facilities and Maintenance Coordinator for an 18-month contract based in Toronto, Ontario. The role is hybrid with four days in-office and one day remote, supporting maintenance across facilities, vendors, and internal stakeholders.

The successful candidate will manage work orders, coordinate contractors, monitor safety and compliance, and drive cost-effective facility operations while maintaining excellent service levels.