Hybrid Facilities Coordinator (4-Month Contract)

Northleaf Capital; Toronto; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Fitness & wellness reimbursement

Charitable donation matching

Tuition assistance

Flexible hybrid work model

Job summary

Northleaf Capital Partners in Toronto, Canada, is seeking a Facilities Coordinator for a four-month contract to manage daily upkeep of a 55,000-square-foot facility and support a high-touch workplace experience.

Reporting to the Premises Manager, you will coordinate repairs, vendor invoices, catering, inventory, and on-site services while partnering with assistants to deliver a seamless office environment for staff and clients.

Qualifications

• 2+ years of facilities coordination or office operations experience in a corporate environment.
• Post-secondary degree or diploma in facilities management, business administration, or related discipline.
• Excellent communication and interpersonal skills with staff, vendors and stakeholders.
• Strong organizational and time management skills in a fast-paced environment.
• Ability to work independently and in a team environment.
• Proactive, resourceful, and adaptable to changing priorities and business needs.
• Professional, dependable, and client-service oriented with a positive attitude.
• Proficient with Microsoft Office Suite.

Responsibilities

• Monitor premises facilities and coordinate repairs and maintenance with vendors, escalating issues as needed.
• Conduct daily inspections of conference rooms to ensure tech works and furnishings are maintained.
• Process vendor invoices in a timely and accurate manner.
• Serve as on-site contact for catering for internal meetings and manage the snack program.
• Maintain inventory and upkeep of the café, kitchen/servery, and related facilities.
• Oversee printers, copy areas and related supplies.
• Support Executive Assistants with catering for external client meetings.
• Partner with the Premises Manager on employee experience initiatives and on-site events.
• Provide additional client-facing and office operations responsibilities as required.

Job description

Northleaf Capital Partners in Toronto, Canada, is seeking a Facilities Coordinator for a four-month contract to manage daily upkeep of a 55,000-square-foot facility and support a high-touch workplace experience.

Reporting to the Premises Manager, you will coordinate repairs, vendor invoices, catering, inventory, and on-site services while partnering with assistants to deliver a seamless office environment for staff and clients.