Facilities Coordinator (Contract)

Northleaf Capital; Toronto; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Fitness & wellness reimbursement

Charitable donation matching

Tuition assistance

Flexible hybrid work model

Job summary

Northleaf Capital Partners in Toronto, Canada, is seeking a Facilities Coordinator for a four-month contract to manage daily upkeep of a 55,000-square-foot facility and support a high-touch workplace experience.

Reporting to the Premises Manager, you will coordinate repairs, vendor invoices, catering, inventory, and on-site services while partnering with assistants to deliver a seamless office environment for staff and clients.

Qualifications

• 2+ years of facilities coordination or office operations experience in a corporate environment.
• Post-secondary degree or diploma in facilities management, business administration, or related discipline.
• Excellent communication and interpersonal skills with staff, vendors and stakeholders.
• Strong organizational and time management skills in a fast-paced environment.
• Ability to work independently and in a team environment.
• Proactive, resourceful, and adaptable to changing priorities and business needs.
• Professional, dependable, and client-service oriented with a positive attitude.
• Proficient with Microsoft Office Suite.

Responsibilities

• Monitor premises facilities and coordinate repairs and maintenance with vendors, escalating issues as needed.
• Conduct daily inspections of conference rooms to ensure tech works and furnishings are maintained.
• Process vendor invoices in a timely and accurate manner.
• Serve as on-site contact for catering for internal meetings and manage the snack program.
• Maintain inventory and upkeep of the café, kitchen/servery, and related facilities.
• Oversee printers, copy areas and related supplies.
• Support Executive Assistants with catering for external client meetings.
• Partner with the Premises Manager on employee experience initiatives and on-site events.
• Provide additional client-facing and office operations responsibilities as required.

Job description

About Northleaf Capital Partners

Northleaf is a global private markets investment firm focused on mid-market companies and assets. With US$31 billion in capital commitments raised to date, Northleaf has an established, long-term track record as an investor in private equity, private credit and infrastructure globally.

Northleaf’s 300+ person team, located in Toronto, Chicago, London, Los Angeles, Melbourne, Menlo Park, Montreal, New York, Seoul and Tokyo, is focused exclusively on sourcing, evaluating and managing private markets investments. Northleaf manages closed and open-end funds across a range of global private markets strategies and a series of separately managed accounts with customized investment strategies tailored to meet the specific needs of leading institutional investors and family offices. As part of its ambitious growth strategy, Northleaf is also developing specific private markets products and investment solutions for insurance and wealth management clients.

Position: Facilities Coordinator

Reporting to the Premises Manager, the Facilities Coordinator is responsible for the daily upkeep and maintenance of Northleaf's facility premises (three floors totaling approximately 55,000 square feet), while contributing to a positive employee experience.

Working closely with the Receptionist, Executive Assistants, and the Premises Manager, the Facilities Coordinator will help deliver an exceptional, high-touch workplace experience, ensuring the office is consistently prepared for employee activities, client meetings, and firm events.

Key Responsibilities

• Monitor premises facilities and coordinate repairs and maintenance with vendors, escalating issues to the Premises Manager as appropriate
• Conduct daily inspections of conference rooms to ensure technology is functioning properly and furnishings are maintained to a professional standard; elevate any issues to the Premises Manager
• Process vendor invoices in a timely and accurate manner
• Serve as the on-site point contact for catering requirements related to internal meetings, including management of the employee snack program
• Maintain inventory and oversee the day-to-day upkeep of the café, client kitchen/servery, and related facilities, including loading and unloading dishwashers, ensuring spaces remain organized, stocked, clean, and client-ready
• Maintain inventory and oversee the upkeep of printers, copy areas, and related supplies
• Support Executive Assistants with catering coordination for external client meetings, as required
• Partner with the Premises Manager to support employee experience initiatives, including team lunches, social committee events, wellness activities, and other on-site employee engagement activities
• Provide additional client-facing and office operations responsibilities, as required

This is a 4 month contract

Qualifications

• Minimum 2 years of facilities coordination or office operations experience in a corporate environment
• Post-secondary degree or diploma in facilities management, business administration, or a related discipline is considered an asset
• Excellent communication and interpersonal skills with the ability to interact with staff, contacts at all levels of the organization and external vendors
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Ability to work independently and in a team environment
• Proactive, resourceful, and adaptable, with the ability to adjust to changing priorities and business needs
• Professional, dependable, and client-service oriented, with a strong work ethic and positive attitude
• Proficient with Microsoft Office Suite

Compensation

The expected annualized compensation range for this position is $60,000 - $70,000 per year and will be pro-rated to the duration of the contract.

Location

Toronto, Canada

What Sets Us Apart

At Northleaf Capital Partners, you’ll be joining a leading global private markets investment firm with a differentiated platform across mid-market private equity, private credit, and infrastructure. Our integrated approach and long-term perspective have made us a partner of choice to a global base of institutional investors – and that begins with our exceptional team of professionals.

At our core, our culture is built on the foundation of trust, openness, respect, integrity, and professionalism. These values guide every interaction with our investors, our partners, and one another. We are focused on building long-term relationships and creating a collaborative, professional environment where everyone feels supported and valued.

We foster a collegial and non-hierarchical workplace where ideas are valued, decision-making is grounded in data, and individuals are empowered to contribute meaningfully. Our success depends on an engaged and inclusive workforce, and we invest in fostering that culture. We celebrate the diverse backgrounds, perspectives, and experiences of our team members and are committed to ensuring a workplace built on inclusion and shared success.

We celebrate achievements, encourage teamwork, and work hard to cultivate a sense of community to achieve strong results. Our competitive total rewards package features an employer-funded benefits plan, an attractive retirement offering, which includes a group retirement plan and the ability to invest in Northleaf funds on a no fee/no carry basis, and a range of valuable perks such as fitness and wellness reimbursement, charitable donation matching, and tuition assistance. We also support flexible working arrangements, with our current hybrid work model offering up to two remote days per week and the option to work fully remotely for up to two weeks per year. Flexible work practices are reviewed periodically and may be adjusted to reflect business and operational needs.

Northleaf Capital Partners is committed to providing an inclusive and accessible candidate experience. Should you require accommodations during the selection process, please do not hesitate to let us know and suitable arrangements will be made.