Executive Assistant

Northbridge Financial Corporation; Vancouver; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salaries

Health benefits

Retirement plans

Education assistance

Volunteer/community support

Pay transparency

Job summary

Northbridge Financial Corporation is seeking an Executive Assistant to support Vice Presidents in the Western Canada region. You will organize calendars, schedule internal and external meetings, arrange travel and events, prepare materials, and take minutes.

You’ll monitor budgets, highlight variances, and coordinate special projects while building strong relationships with senior leaders. The role offers hybrid work, competitive salaries, and benefits including health, retirement plans, and

Qualifications

• 5+ years’ experience in an Executive Assistant or Administrative function in an office environment.
• Experience providing executive-level support.
• Advanced knowledge of the Microsoft Office Suite.

Responsibilities

• Manage executive calendars, travel, expenses and reimbursements.
• Coordinate meetings, training sessions and events (on-site and off-site).
• Prepare agendas, take minutes and prepare materials for meetings.
• Monitor budgets and highlight variances, working with external vendors.
• Coordinate special projects including research and reporting.

Skills

Clear communication

Calendar management

Travel coordination

Meeting support

Budget monitoring

Confidential handling

Relationship building

Initiative and independence

Organization

Customer service

Education

Post-secondary education

Tools

Microsoft Office

Job description

What it’s like to be a Northbridge Executive Assistant: As the Executive Assistant supporting the Vice Presidents in the Western Canada region, you will play a pivotal role in supporting the efficient and strategic operation of the regional portfolio. Our Executive Assistants work hard to ensure that administrative assistance and secretarial support is provided to our Senior executives. They organize daily calendars, schedule meetings both internally and externally, and organize a wide range of other logistics, from travel to catering. They also take part in meetings; preparing agendas, taking minutes, and preparing materials. They are passionate about not only keeping things organized, but keeping our Executive staff well-informed and prepared. This means monitoring budgets, highlighting variances, and working with external vendors. They are also strong relationship-builders; working with various other members of the Northbridge leadership team to ensure that all correspondence and information is up-to‑date and accurate. Our EAs also manage and coordinate special projects, including research and reporting, while also managing the administration and communication of these projects.

We want your talent!

• Communicating clearly and professionally, both verbally and in writing
• Managing multiple, changing priorities with confidence and attention to detail
• Building productive relationships with senior leaders and key stakeholders
• Exercising sound judgment, tact, and diplomacy—especially with confidential information
• Taking initiative and working independently while being a strong team player
• Staying organized and proactive in a dynamic office environment
• Providing exceptional customer service and administrative support
• Leveraging technology to identify, recommend, and implement process improvements and operational efficiencies

You have:

• Post‑secondary education and/or equivalent on‑the‑job experience
• 5+ years’ experience in an Executive Assistant or Administrative function in an office environment
• Experience providing executive-level support
• Advanced knowledge of the Microsoft Office Suite
• Proven experience managing executive calendars, travel, expenses, and reimbursements
• Experience organizing meetings, training sessions, and special events (on‑site and off‑site), including logistics, materials, catering, and coordination across time zones
• The ability to handle highly sensitive and confidential information and maintain secure document retention systems
• Experience supporting special projects, including research, reporting, and communications

We really mean it when we say we put you first. Here are a few ways how:

• Hybrid work! We have a flexible hybrid model that allows you to work from home up to 2 days per week, with added flexibility for when you really need it.
• We offer competitive salaries and support your financial health through our employee share purchase plan, pension plans, RRSP, discounts on staff insurance, and more!
• We help you prioritize your well- being from day one through flexible health benefits, early leave days, wellness programs, rewards, and recognition programs.
• We are invested in helping you grow in your career through education assistance to complete your CIP, FCIP, CRM or other courses desired, internal mobility, Leadership training and mentoring programs.
• NBFC cares about the community and supports the causes you believe in with donation matching and team volunteer days.
• We’re committed to pay transparency and fairness.

The base salary range for this role is $60,000 - $90,000, which reflects the expected base pay – not the total compensation package. The actual base salary may vary depending on your experience, skills, and alignment with the position.

Who we are:

We’re Northbridge Insurance. We’re proud to work with Canada’s most trusted commercial broker networks. We have a reputation for being one of Canada’s leading commercial insurance providers. Our employees are dedicated to understanding the needs of our customers and creating solutions that help Canadian businesses have a safer and brighter future. We’re a company of passionate people who put people first.

Do you want to join a team that believes in working hard – and having fun at work – all while making a difference? Look no further than Northbridge.

At Northbridge Financial we embrace and celebrate you and are committed to creating an inclusive workplace for all! No matter who you are or what makes you unique, we welcome you. Please let us know how we can assist or accommodate you during the selection process.

Northbridge Financial Corporation is a leading commercial property and casualty insurance company that’s been helping protect Canadian businesses for more than 90 years. We’re 100% Canadian! We offer a wide range of creative solutions to our customers through our Northbridge Insurance, TruShield Insurance and Federated Insurance brands where we strive to create a fair and friendly culture. By continually striving to challenge the status quo, and by focusing on helping our customers, we’ve been able to build our reputation as one of Canada’s largest commercial insurance providers.