Executive Assistant

Northbridge Financial Corporation (NBFC); Vancouver; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work

Employee share plan

Pension & RRSP

Staff insurance discounts

Flexible health benefits

Education assistance

Leadership training & mentoring

Job summary

Northbridge Insurance is seeking an Executive Assistant to support Vice Presidents across Western Canada. You will manage calendars, arrange internal and external meetings, coordinate travel, and prepare materials for leadership teams.

You will handle confidential information, monitor budgets, and drive administrative improvements while coordinating cross‑team and cross‑time‑zone activities. This role offers hybrid work and a competitive compensation package.

Qualifications

• Excellent written and verbal communication.
• Ability to manage calendars, travel, expenses, and reimbursements.
• Experience supporting senior executives with discretion and confidentiality.
• Proven ability to organize meetings, events, and cross-time-zone logistics.

Responsibilities

• Support Vice Presidents in Western Canada with calendar management, meeting coordination, and travel arrangements.
• Prepare agendas, take minutes, and assemble materials for meetings.
• Monitor budgets, highlight variances, and coordinate with external vendors.
• Coordinate special projects, including research, reporting, and communications.

Skills

Clear communication

Multitasking

Relationship building

Discretion with confidential info

Initiative & independence

Organization

Customer service

Tech-enabled improvements

Education

Post-secondary education or equivalent

Tools

Microsoft Office Suite

Job description

What it’s like to be a Northbridge Executive Assistant:

As the Executive Assistant supporting the Vice Presidents in the Western Canada region, you will play a pivotal role in supporting the efficient and strategic operation of the regional portfolio.

Our Executive Assistants work hard to ensure that administrative assistance and secretarial support is provided to our Senior executives. They organize daily calendars, schedule meetings both internal and externally, and organize a wide range of other logistics, from travel to catering. They also take part in meetings; preparing agendas, taking minutes, and preparing materials.

They are passionate about not only keeping things organized, but keeping our Executive staff well-informed and prepared. This means monitoring budgets, highlighting variances, and working with external vendors. They are also strong relationship-builders; working with various other members of the Northbridge leadership team to ensure that all correspondence and information is up-to-date and accurate.

Our EAs also manage and coordinate special projects, including research and reporting, while also managing the administration and communication of these projects.

We want your talent!

If you’re great at:

• Communicating clearly and professionally, both verbally and in writing
• Managing multiple, changing priorities with confidence and attention to detail
• Building productive relationships with senior leaders and key stakeholders
• Exercising sound judgment, tact, and diplomacy—especially with confidential information
• Taking initiative and working independently while being a strong team player
• Staying organized and proactive in a dynamic office environment
• Providing exceptional customer service and administrative support
• Leveraging technology to identify, recommend, and implement process improvements and operational efficiencies

You have:

• Post‑secondary education and/or equivalent on‑the‑job experience
• 5+ years’ experience in an Executive Assistant or Administrative function in an office environment
• Experience providing executive-level support
• Advanced knowledge of the Microsoft Office Suite
• Proven experience managing executive calendars, travel, expenses, and reimbursements
• Experience organizing meetings, training sessions, and special events (on‑site and off‑site), including logistics, materials, catering, and coordination across time zones
• The ability to handle highly sensitive and confidential information and maintain secure document retention systems
• Experience supporting special projects, including research, reporting, and communications

Here are a few ways how:

• Hybrid work! We have a flexible hybrid model that allows you to work from home up to 2 days per week, with added flexibility for when you really need it.
• We offer competitive salaries and support your financial health through our employee share purchase plan, pension plans, RRSP, discounts on staff insurance, and more!
• We help you prioritize your well-being from day one through flexible health benefits, early leave days, wellness programs, rewards, and recognition programs.
• We are invested in helping you grow in your career through education assistance to complete your CIP, FCIP, CRM or other courses desired, internal mobility, Leadership training and mentoring programs.
• NBFC cares about the community and supports the causes you believe in with donation matching and team volunteer days.

We’re committed to pay transparency and fairness. The base salary range for this role is $60,000 - $90,000, which reflects the expected base pay – not the total compensation package. The actual base salary may vary depending on your experience, skills, and alignment with the position. We’re also open to candidates at different levels, so if this range doesn’t quite match your expectations, don’t let that hold you back — we’d still love to hear from you.

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Who we are:

We’re Northbridge Insurance. We’re proud to work with Canada’s most trusted commercial broker networks. We have a reputation for being one of Canada’s leading commercial insurance providers. Our employees are dedicated to understanding the needs of our customers and creating solutions that help Canadian businesses have a safer and brighter future. We’re a company of passionate people who put people first. Do you want to join a team that believes in working hard – and having fun at work – all while making a difference? Look no further than Northbridge.

At Northbridge Financial we embrace and celebrate you and are committed to creating an inclusive workplace for all! No matter who you are or what makes you unique, we welcome you. Please let us know how we can assist or accommodate you during the selection process.