Executive Assistant

GHD; Vancouver; Hybrid; CAD 93,857 - 138,026; Full time

Job summary

A leading engineering consulting firm is seeking a highly organized Executive Assistant to support multiple executives in the Western Canada region, preferably based in Vancouver. The role includes managing complex calendars, coordinating travel, and facilitating communication across stakeholders. Ideal candidates will have 8-10 years of experience in a similar role, exceptional communication skills, and proficiency in Microsoft Office. A hybrid work model is offered, requiring in-office attendance three days a week. Salary range is $68,000 to $100,000.

Qualifications

• 8 to 10 years of experience as an Executive Assistant supporting multiple executives.
• Experience in an engineering consulting firm or similar environment is preferable.
• Strong understanding of confidentiality when handling sensitive information.

Responsibilities

• Cultivate strong relationships with internal and external stakeholders.
• Organize and prepare materials for meetings, including agendas and presentations.
• Serve as a contact point between executives and stakeholders to ensure effective communication.
• Assist executives with special projects and prepare reports and presentations.
• Provide high-level administrative support including calendar and travel management.
• Coordinate regional events and team-building activities.

Skills

Organizational skills

Communication skills

Time management

Bilingual (English and French)

Office Suite proficiency

Education

College diploma or university degree

Tools

Microsoft Office Suite

Job description

Executive Assistant – Western Canada Region

GHD is searching for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to multiple executives within our Western Canada region. The ideal incumbent will possess exceptional communication skills, the ability to manage multiple priorities, and a keen attention to detail. This role requires a resourceful individual who can thrive in a fast‑paced environment while maintaining confidentiality and professionalism. In this dynamic role, you will provide expert administrative support, including coordinating executives’ activity and commitments, complex diary management, organization of travel itineraries, and internal and external meeting coordination and support. The Executive Assistant will play a key role in creating a sense of community and representing GHD values to the larger enterprise.

Although this role can be based in any offices within the Western Canada GHD region (Vancouver, Calgary or Edmonton), our preference is for this position to be based in our Vancouver office for co-location with the Regions General Manager.

Hybrid Work Model

The role is hybrid, with an expectation to be in office three days a week, combining in‑office collaboration and flexibility.

Responsibilities

• Cultivate strong relationships with internal and external stakeholders to facilitate collaboration and achieve strategic objectives.
• Organize and prepare materials for meetings, including developing agendas, compiling background information, and creating presentations, taking minutes and preparing summaries of meetings.
• Serve as a point of contact between executives and internal/external stakeholders, ensuring timely and effective communication including to peer counterparts in other regions of GHD.
• Assist executives with special projects and initiatives, conducting research, compiling data, and preparing comprehensive reports and presentations as necessary.
• Provide high‑level administrative support to multiple executives, including but not limited to calendar management, scheduling meetings, coordinating travel arrangements and processing expenses.
• Coordinate regional events and team‑building activities, managing logistics and attendee communication.
• Handle sensitive information with discretion and ensure compliance with company policies regarding confidentiality.

Qualifications

• College diploma or university degree.
• 8 to 10 years of experience as an Executive Assistant supporting multiple executives, with previous project management experience desirable.
• Previous experience working in an engineering consulting firm or similar environment.
• Strong understanding of confidentiality when handling sensitive information, coupled with a motivated self‑starter attitude and a robust work ethic.
• Pride in delivering high‑quality work, highly organized and adaptable, with excellent time management and coordination skills.
• Proficient in planning and organizing meetings with attention to detail, while building trust at the leadership level.
• Ability to work both independently and collaboratively to foster positive relationships in a collaborative team‑based environment.
• Proven capability to establish and maintain strong, trust‑based relationships with stakeholders at all levels, enhancing collaboration and communication.
• Exceptional verbal and written communication skills, bilingual fluency across English and French highly desirable.
• Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

Salary Range: $68,000 to $100,000. The posted salary range represents the expected hiring range for GHD locations in its major city centers. Ranges may vary for positions in other locations. GHD is committed to offering competitive compensation and adhering to all relevant pay transparency legislation.

GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.