Hybrid Administrative Assistant — Payments & Payroll

Ian Martin Group; Toronto; Hybrid; CAD 23,000 - 32,000; Part time

Job summary

Raise is hiring an Administrative Assistant - Proficient for a client in Toronto. The role combines office support with financial tasks, including payments, payroll processing, and document handling in ServiceLink and related systems.

Hybrid work: in-office four days, one day remote. The successful candidate will manage daily tasks, maintain Excel sheets, process monthly/quarterly items, and assist with tax submissions and government filings.

Qualifications

• Ability to handle multiple requests and prioritize.
• Acquire high-volume handling in a fast-paced environment.
• Willing to work overtime to meet SLA and volumes.
• Strong customer service aligned with Client's First attitude.
• Able to identify urgent requests and resolve them.
• Willing to cross-train within the group.
• Attention to detail is a must.
• Work independently and in a team.

Responsibilities

• Electronic payments, Wires, EFT, cheques-- Daily distributions of payments.
• Assist with processing of various Daily task along with ServiceLink request.
• Processing of Oil Royalties within different timeframes monthly or quarterly.
• Process monthly and quarterly taxes received from different business and be able import information from One system to the next.
• Process ongoing daily task/diaries from Clientlink, wires, cheque request, bill payments.
• Third Party Mutual funds, reconciliations of account holdings for Estates and Trust.
• Maintain, update various excel sheets.
• Bill Payments for different vendors
• Assist with payroll, for Monthly, bi-weekly and weekly payroll, including submission of source deductions to different Government offices along with payments for Executors, and Scholarships
• Submission of T4/T4A/Rel1
• ROE to Service Canada

Skills

Multitasking

Customer service

Prioritization

Time management

Attention to detail

Tools

BTS

JEFE

Berton

BTS GUI

ServiceLink

Excel

Job description

Raise is hiring an Administrative Assistant - Proficient for a client in Toronto. The role combines office support with financial tasks, including payments, payroll processing, and document handling in ServiceLink and related systems.

Hybrid work: in-office four days, one day remote. The successful candidate will manage daily tasks, maintain Excel sheets, process monthly/quarterly items, and assist with tax submissions and government filings.