Human Resources Coordinator

Dubois Chemicals; Burlington; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

3 weeks vacation

Competitive benefits (Health, Vision,

Job summary

DuBois in Canada is seeking a motivated HR Coordinator to join our Canadian Human Resources team. Under the supervision of the Canadian HR Manager, you will support recruitment, onboarding, benefits administration, HRIS maintenance, and compliance.

This role offers exposure to payroll data, employee relations, leave administration, and HR metrics, with opportunities to grow in a dynamic, collaborative environment in Burlington, Ontario.

Qualifications

• Bilingual English and French is required.
• 2-5 years of experience in HR, preferably in a similar capacity.
• Demonstrate strong verbal and written communications skills.
• Proficiency with Microsoft 365 applications (Excel, Word, SharePoint, PowerPoint).
• Demonstrate superior relationship management and customer-service skills.
• Ability to effectively prioritize multiple responsibilities in a fast-paced environment.
• Results-driven with the ability to take initiative.
• Understands the importance of confidentiality, discretion and professionalism.
• High level of accuracy and attention to detail.

Responsibilities

• HR Administration & Compliance: Maintain accurate and confidential employee records in the Workday HRIS and support HR policies and payroll data changes.
• Talent Acquisition: Assist full-cycle recruitment for Canadian roles, including postings, screening, scheduling interviews, and background checks.
• Onboarding & Offboarding: Coordinate new hire onboarding and exit processes, including offer letters and return of company property.
• Benefits & Leave Administration: Maintain benefit records, assist with group benefits, pension, wellness programs, and leaves of absence.
• HR Projects & Support: Assist with performance cycles, engagement surveys, HR reporting, and DEI initiatives.

Skills

Bilingual English/French

HR experience

Verbal and written communication

Microsoft 365

Relationship management

Prioritization

Confidentiality

Attention to detail

Education

College diploma or degree in Business Admin/HR

Tools

Microsoft 365 applications

Job description

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

JOB SUMMARY We are seeking a motivated HR Coordinator to join our Canadian Human Resources team. Under the supervision of the Canadian Human Resources Manager, you will support a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, HRIS maintenance, and compliance. This is an excellent opportunity for someone looking to build a solid foundation in HR and grow their career within a dynamic and supportive environment.

KEY DUTIES & RESPONSIBILITIES

HR Administration & Compliance

• Maintain accurate and confidential employee records in both employee files and the Workday HRIS.
• Act as a first point of contact for employee inquiries regarding HR policies, benefits, and general HR matters.
• Assist with payroll preparation by providing relevant employee data changes (e.g., new hires, leaves, terminations).
• Assisting with basic payroll concerns and support internal payroll audits
• Prepare HR documents, including employment contracts, policy updates, and employment verification letters.

Talent Acquisition

• Assist with the full-cycle recruitment of Canadian roles, including creating job postings, screening resumes, scheduling interviews with hiring managers, and overseeing the background check process.

Onboarding & Offboarding

• Coordinate and facilitate the new hire onboarding process, including preparing offer letters, providing necessary HR information, and ensuring a smooth integration. Ensure the communication of new hires to the business.
• Coordinate exit process for departing employees, including preparing termination letters, requesting and coordinating return of company property.

Benefits & Leave Administration

• Maintain accurate benefit records in the 3rd party benefit portals.
• Assist with the administration of group benefits, pension, and wellness programs.
• Support employees with benefits-related questions and coordinate with providers as needed.
• Support the management of various leaves of absence. (parental leaves, STD/LTD)

HR Projects & Support

• Support the HR Manager in HR projects such as performance management cycles, engagement surveys, and DEI initiatives.
• Manage the employee service award program.
• Maintain the HR SharePoint up to date.
• Create or update job descriptions as needed.
• Assist with HR reporting and analytics, including turnover, headcount, and recruitment metrics.
• Stay current on HR trends and legislative changes in Canada.

QUALIFICATIONS

• Bilingual (English and French) is required
• 2-5 years of experience in HR, preferably in a similar capacity
• Demonstrate strong verbal and written communications skills
• Proficiency with Microsoft 365 applications (Excel, Word, SharePoint, PowerPoint)
• Demonstrate superior relationship management and customer-service skills
• Ability to effectively prioritize multiple responsibilities in a fast-paced environment.
• Results-driven with the ability to take initiative
• Understands the importance of and demonstrates a high level of confidentiality, discretion and professionalism
• High level of accuracy and attention to detail

EDUCATION REQUREMENTS

• College diploma or degree in Business Administration, Human Resources or similar areas.

What We Offer:

• Competitive compensation
• 3 weeks vacation
• Competitive benefits program including Health, Vision, Dental, Life insurance, Disability insurance, EAP.
• Career growth and professional development opportunities.
• Collaborative and supportive work environment.

Job Type : Full-Time, Permanent Work Location : Burlington, Ontario (On-Site, in person)

Pay : $65,000.00-$75,000.00 per year

DuBois provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, gender expression, genetic information, service in the military, veteran status, or any other protected status in accordance with applicable federal, state, and/or local law and/or regulation.