Human Resources Administrator (4 Month Contract)

Colonial Group; Bolton; Hybrid; CAD 25,000 - 30,000; Full time

Job summary

Universal Rail Systems Inc. is hiring a Human Resources Administrator in Bolton, Ontario. This full-time, 4-month contract role supports Canada East operations and HR administration, including recruitment, onboarding, and employee records management.

You will work with hiring managers and HR teammates to ensure efficient processes and a positive employee experience. 4-month term, hybrid arrangement.

Qualifications

• Currently enrolled in or recently completed an accredited Human Resources program.
• Strong attention to detail and accuracy.
• Proficient with Microsoft Office and HRIS systems.

Responsibilities

• Coordinate and support recruitment processes, including ads, screening, and interviews.
• Conduct new hire orientations and onboarding activities.
• Maintain employee files and HRIS data in Dayforce.
• Assist with HR projects and maintain confidentiality.

Education

HR post-secondary program

Tools

Microsoft Office

Excel

HRIS Dayforce

Job description

Join Our Team as a Human Resources Administrator

Location: Bolton, Ontario (hybrid)
Company: Universal Rail Systems Inc.
Employment: Full-Time, 4-month contract

Base Rate: $20.00 per hour

Ready to Build Your Career in Human Resources?

If you're an organized, detail-oriented HR professional or recent graduate who is passionate about supporting employees, recruitment, and HR operations, this is your opportunity to make a meaningful impact!

Universal Rail Systems is seeking a Human Resources Administrator to join our Human Resources team supporting Canada East operations, on a 4-month contract. In this role, you'll contribute to a wide range of HR activities, while helping create a positive employee experience and supporting the continued growth of our organization.

Who We Are

At Universal Rail Systems, we keep Canada's railways moving — safely, efficiently, and sustainably. We work coast-to-coast across every railway sector and project size, delivering exceptional value to our clients. Within our team, we call this Doing It Right!

The Opportunity

As a Human Resources Administrator, you will play an important role in supporting recruitment, onboarding, employee records management, and HR administration. Working closely with hiring managers and HR team members, you'll help ensure our HR processes are effective, efficient, and aligned with organizational objectives.

This position offers an excellent opportunity to gain valuable experience across multiple areas of Human Resources while supporting a dynamic and growing organization. This position is currently seeking applicants interested in a full-time, 4-month contract.

What You'll Do

• Coordinate and support the recruitment process, including:
  • Preparing job advertisements
  • Screening applications
  • Scheduling and conducting interviews
  • Completing reference checks
  • Preparing employment offers on behalf of hiring managers
• Conduct new hire orientations and onboarding activities
• Assist employees with completing onboarding documentation and required pre-employment requirements
• Ensure all required testing, certifications, and training are completed prior to start dates
• Maintain accurate and up-to-date employee files and records
• Assist with employee data entry and maintenance within the organization's HRIS platform (Dayforce).
• Support HR projects and initiatives as required
• Perform other related duties as assigned

What You Bring

• Currently enrolled in or recently completed an accredited Human Resources post-secondary programand/or1+ years' experience in a HR role.
• Exceptional attention to detail and accuracy
• Advanced computer skills, including experience with:
  • Microsoft Office Suite
  • Microsoft Excel
  • Human Resources Information Systems (HRIS)
• Strong customer-service orientation and professionalism
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and manage sensitive information appropriately
• Strong organizational, planning, and follow-through skills
• Ability to manage multiple priorities while meeting deadlines
• Self-motivated with a proactive approach to problem-solving
• Strong analytical and critical-thinking abilities
• Ability to work independently while contributing positively to a collaborative HR team environment

What We Offer

• Competitive compensation
• Hands-on experience across multiple areas of Human Resources
• Opportunities for learning, professional development, and growth
• Exposure to a wide range of HR processes, systems, and best practices
• The opportunity to work with a great team where Safety is an integral part of our culture

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Universal Rail Systems is an Equal Opportunity Employer.

A.I. may be used in the grading of candidates for selection purposes.

Contact Information

For more information, please contact:

Priya Menezes
647-455-1298

12623 Coleraine Drive

Bolton, ON L7E 3B5

Position Status: Vacant

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