Human Resources Administrator

ANDRITZ; Nanaimo; Hybrid; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work model

Professional development support

Comprehensive benefits package

Company-matched retirement plan

Paid parental leave

Job summary

ANDRITZ is seeking a Human Resources Administrator to support employee records, onboarding, offboarding, reporting, and HR administration in a dynamic Canadian environment.

In this role you will manage HR documentation, maintain systems, and produce routine HR reports while ensuring data integrity and confidentiality. A hybrid work model, strong organizational skills, and attention to detail are essential to succeed with our team.

Qualifications

• Diploma or degree in human resources or related field, or equivalent combination of education and experience.
• Experience in HR administration or related support roles.
• Advanced proficiency with Microsoft 365, including Word, Excel, and SharePoint, with complex formatting and data management.
• Experience with an HRIS, ideally SAP SuccessFactors.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills for employee communications and HR documentation.
• Discretion handling confidential information and sensitive data.

Responsibilities

• Respond to general employee inquiries and direct requests to the appropriate HR resource.
• Organize, maintain, and safeguard employee records, files, and HR documentation.
• Enter, update, audit, and maintain employee information in HR systems and databases.
• Develop, maintain, and quality-check HR forms, templates, correspondence, and communications with data-driven formatting.
• Provide administrative support for recruitment activities, as required.
• Support onboarding activities by preparing new-hire documentation and coordinating orientation.
• Assist with offboarding by preparing documentation and updating systems.
• Provide administrative support for performance management, training, and employee engagement programs.
• Compile, reconcile, and distribute routine HR reports and metrics and investigate discrepancies.
• Track deadlines and approvals to ensure timely completion of HR processes.
• Maintain job descriptions and coordinate periodic reviews and updates.
• Manage the HR SharePoint site with accurate, current content and proper version control.
• Handle confidential information with professionalism and discretion.
• Participate in HR projects and process improvements as assigned.
• Adhere to HR policies to support compliance with employment laws and regulations.

Skills

HR admin

MS 365

SharePoint

Customer service

Communication

Confidentiality

Multitasking

Education

HR degree or diploma

HR certification

Tools

SAP SuccessFactors

Microsoft 365

SharePoint

Job description

Are you a detail-oriented professional who enjoys supporting people and processes? ANDRITZ is seeking a Human Resources Administrator to join our team. This role is ideal for someone who thrives in a fast-paced environment and is passionate about delivering quality HR support. You will contribute to a variety of HR activities, including employee record management, onboarding and offboarding coordination, reporting, and HR administration, helping ensure our HR processes run smoothly and efficiently.

What You Will Be Doing

Here’s an overview of your responsibilities and how you can leverage your expertise:

• Respond to general employee inquiries and direct requests to the appropriate HR resource when required.
• Organize, maintain, and safeguard employee records, files, and HR documentation.
• Enter, update, audit, and maintain employee information in HR systems and databases.
• Develop, maintain, and quality-check HR forms, templates, correspondence, presentations, procedures, and employee communications, using complex formatting, formulas, fields, and data-driven features as required and ensuring content, formatting, and version control remain accurate and current.
• Provide administrative support for recruitment activities, as required.
• Support onboarding activities by preparing new-hire documentation, coordinating orientation activities, and ensuring required information is completed and recorded.
• Support employee changes and offboarding activities by preparing documentation, updating systems, and coordinating administrative requirements.
• Provide administrative support for performance management, training, employee engagement, and other HR programs.
• Compile, reconcile, maintain, and distribute routine HR reports and metrics, investigate data discrepancies, and coordinate corrections or follow-up as required.
• Track deadlines, approvals, and outstanding documentation to help ensure timely completion of HR processes.
• Maintain the organization’s job descriptions, coordinating periodic reviews and updates to ensure responsibilities, qualifications, organizational information, and document standards remain accurate and current.
• Maintain the HR SharePoint site, ensuring content is accurate, current, well organized, and accessible to the appropriate audiences, with effective document management and version control.
• Handle confidential and sensitive information with professionalism and discretion.
• Participate in HR projects and process-improvement initiatives as assigned.
• Adhere to and apply HR policies and procedures to support compliance with applicable employment laws and regulations.
• Serve as a champion for the #1ANDRITZway culture and values and promote a positive work environment.

What We Have to Offer

In exchange for your commitment, we offer the following:

• A dynamic and innovative work environment where your expertise and ideas are valued
• Financial support for professional development and certifications
• Compensation that increases with capability and expertise and a comprehensive benefits package, including company-matched retirement plan and a Health Spending Account
• Paid maternity and parental leave program to support employees during this significant and exciting life event
• Competitive paid-time-off policies that includes vacation, paid holidays, and sick days
• A positive and collaborative culture that focuses on our core values and behaviors
• Flexible hybrid work model with a blend of in-office and remote work for most professional roles
• Regular company events and social activities to foster camaraderie

What We’re Looking For

When selecting candidates, we will be looking for the following essential skills, abilities, and experience:

• Diploma or degree in human resources, business administration, or a related field, or an equivalent combination of directly related education and experience.
• Relevant experience in HR administration, business administration, or a related administrative support role.
• Advanced proficiency with Microsoft 365, particularly Word, Excel, and SharePoint, including complex document formatting, templates, forms, formulas, data validation, report reconciliation, content management, and version control.
• Experience using information systems or databases; experience with an HR information system, particularly SAP SuccessFactors, is preferred.
• Strong attention to detail and demonstrated ability to manage multiple priorities, deadlines, and follow-up requirements.
• Clear and professional written and verbal communication skills, including the ability to prepare accurate employee communications and HR documentation.
• Strong customer-service and interpersonal skills, with a professional and solutions-oriented approach.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Ability to follow established procedures, identify discrepancies, and elevate non-routine or sensitive matters appropriately.
• Must be authorized to work in Canada.

Other valued experience, knowledge, skills and abilities (preferred):

• Human resources certification or progress toward certification.
• Experience supporting a diverse or geographically distributed workforce.
• Fluency in Canadian French.

Compensation commensurate with experience: 50,000 to 70,000 based on a 40-hour work week.