Human Resources Administrator

Andritz AG; Nanaimo; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Professional development support

Health Spending Account

Company-matched retirement plan

Paid parental leave

Vacation and holidays

Hybrid work model and team events

Job summary

Andritz AG seeks an HR Administrator to support employee records, onboarding, offboarding, reports, and HR administration in a fast-paced environment at our Nanaimo location. You will manage records, update HR systems, and assist recruitment and onboarding activities while ensuring data accuracy and confidentiality.

The role emphasizes collaboration across HR processes, policy compliance, and process improvements, with a hybrid model and a competitive benefits package.

Qualifications

• Diploma or degree in HR, business administration, or related field.
• Experience in HR administration or related administrative support role.
• Advanced proficiency with Microsoft 365, Word, Excel, and SharePoint.
• Experience using HRIS, SAP SuccessFactors preferred.
• Strong attention to detail with ability to manage multiple priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Respond to employee inquiries and route to HR resources as needed.
• Organize, maintain, and safeguard employee records and HR docs.
• Enter, update, audit, and maintain employee information in HR systems.
• Develop and quality-check HR forms, templates, communications, and procedures.
• Provide administrative support for recruitment activities.
• Assist onboarding with new-hire docs and orientation coordination.
• Support changes and offboarding by updating systems and docs.
• Support performance management, training, and employee engagement.
• Compile and reconcile routine HR reports and metrics.
• Track deadlines and ensure timely completion of HR processes.
• Maintain job descriptions and periodic reviews for accuracy.

Skills

Microsoft 365

SharePoint

SAP SuccessFactors

Attention to detail

Communication skills

Confidential data handling

Multitasking

Procedural adherence

Customer service

French (Canadian)

Education

Diploma/degree in HR or Business Admin

HR certification (in progress)

Tools

Microsoft 365

SharePoint

SAP SuccessFactors

Job description

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Job title: Human Resources Administrator

Job family: Human Resources

Business area: Andritz Group

Contract location: Nanaimo, British Columbia, CA

Location type: Office Location / Office-based

Contract type: Permanent

Every day, ANDRITZ continues to deliver successful innovative solutions to our customers globally. Why are we so successful? Because we are passionate and love what we do! We are at the forefront of future engineering technologies, with solutions that ensure the success of our clients in key industries that are shaping the future of the world we live in.

Are you a detail-oriented professional who enjoys supporting people and processes? ANDRITZ is seeking a Human Resources Administrator to join our team. This role is ideal for someone who thrives in a fast-paced environment and is passionate about delivering quality HR support. You will contribute to a variety of HR activities, including employee record management, onboarding and offboarding coordination, reporting, and HR administration, helping ensure our HR processes run smoothly and efficiently.

What You Will Be Doing

Here’s an overview of your responsibilities and how you can leverage your expertise:

• Respond to general employee inquiries and direct requests to the appropriate HR resource when required.
• Organize, maintain, and safeguard employee records, files, and HR documentation.
• Enter, update, audit, and maintain employee information in HR systems and databases.
• Develop, maintain, and quality-check HR forms, templates, correspondence, presentations, procedures, and employee communications, using complex formatting, formulas, fields, and data-driven features as required and ensuring content, formatting, and version control remain accurate and current.
• Provide administrative support for recruitment activities, as required.
• Support onboarding activities by preparing new-hire documentation, coordinating orientation activities, and ensuring required information is completed and recorded.
• Support employee changes and offboarding activities by preparing documentation, updating systems, and coordinating administrative requirements.
• Provide administrative support for performance management, training, employee engagement, and other HR programs.
• Compile, reconcile, maintain, and distribute routine HR reports and metrics, investigate data discrepancies, and coordinate corrections or follow-up as required.
• Track deadlines, approvals, and outstanding documentation to help ensure timely completion of HR processes.
• Maintain the organization’s job descriptions, coordinating periodic reviews and updates to ensure responsibilities, qualifications, organizational information, and document standards remain accurate and current.
• Maintain the HR SharePoint site, ensuring content is accurate, current, well organized, and accessible to the appropriate audiences, with effective document management and version control.
• Handle confidential and sensitive information with professionalism and discretion.
• Participate in HR projects and process-improvement initiatives as assigned.
• Adhere to and apply HR policies and procedures to support compliance with applicable employment laws and regulations.
• Serve as a champion for the #1ANDRITZway culture and values and promote a positive work environment.

What We Have to Offer

In exchange for your commitment, we offer the following:

• A dynamic and innovative work environment where your expertise and ideas are valued
• Financial support for professional development and certifications
• Compensation that increases with capability and expertise and a comprehensive benefits package, including company-matched retirement plan and a Health Spending Account
• Paid maternity and parental leave program to support employees during this significant and exciting life event
• Competitive paid-time-off policies that includes vacation, paid holidays, and sick days
• A positive and collaborative culture that focuses on our core values and behaviors
• Flexible hybrid work model with a blend of in-office and remote work for most professional roles
• Regular company events and social activities to foster camaraderie

What We’re Looking For

When selecting candidates, we will be looking for the following essential skills, abilities, and experience:

• Diploma or degree in human resources, business administration, or a related field, or an equivalent combination of directly related education and experience.
• Relevant experience in HR administration, business administration, or a related administrative support role.
• Advanced proficiency with Microsoft 365, particularly Word, Excel, and SharePoint, including complex document formatting, templates, forms, formulas, data validation, report reconciliation, content management, and version control.
• Experience using information systems or databases; experience with an HR information system, particularly SAP SuccessFactors, is preferred.
• Strong attention to detail and demonstrated ability to manage multiple priorities, deadlines, and follow-up requirements.
• Clear and professional written and verbal communication skills, including the ability to prepare accurate employee communications and HR documentation.
• Strong customer-service and interpersonal skills, with a professional and solutions-oriented approach.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Ability to follow established procedures, identify discrepancies, and elevate non-routine or sensitive matters appropriately.

Other valued experience, knowledge, skills and abilities (preferred):

• Human resources certification or progress toward certification.
• Experience supporting a diverse or geographically distributed workforce.
• Fluency in Canadian French.

Compensation commensurate with experience: 50,000 to 70,000 based on a 40-hour work week.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.