Alberta FNIGC - HR Admin

REAL HR inc.; Calgary; On-site; CAD 42,000 - 60,000; Full time

Job summary

REAL HR inc. is seeking a detail-oriented Human Resources Administrator to support core HR functions, including recruitment, onboarding, employee records, and benefits administration.

The role emphasizes confidentiality, data governance, and collaboration across the HR team to ensure processes run accurately and on time. You will coordinate HR documentation, support performance reviews, and assist with training and employee inquiries, contributing to a positive workplace culture while upholding

Qualifications

• Experience in human resources administration, office administration, recruitment support, employee records management, or a related administrative role (required)
• Strong communication, organisation, attention to detail, and time management skills
• Experience managing employee records and HR documentation
• Proficiency with Microsoft Office, Outlook, Excel, and Teams
• Experience with HRIS systems, applicant tracking systems, SharePoint, or digital filing systems (asset)
• Familiarity with data governance and OCAP principles (asset)
• Professionalism, discretion, and ability to work collaboratively with employees, managers, and HR team members

Responsibilities

• Maintain confidential employee files and HR documentation
• Support recruitment activities: job postings, interview coordination, candidate communications
• Assist onboarding and off-boarding processes and forms
• Track performance reviews and related documentation
• Assist benefits, leave, attendance, training, and HR administration tasks
• Prepare letters, forms, reports, and meeting notes
• Respond to inquiries in a timely, professional manner
• Maintain organized digital files and ensure confidentiality and data governance
• Build positive relationships with staff, managers, and external contacts

Skills

Communication

Organisational skills

Time management

Teamwork

Tools

Microsoft Office

Outlook

Excel

Teams

HRIS systems

Applicant tracking systems

SharePoint

Job description

Human Resources Administrator

Are you passionate about supporting organisational growth through excellent HR administration?

Human Resources Administrator

Looking for meaningful work that helps teams thrive and grow?

We are a not-for-profit organisation dedicated to advancing governance, ownership, and accountability in information management. Our mission centres on promoting, protecting, and advancing Ownership, Control, Access, and Possession (OCAP®) principles, supporting self-determination, and building organisational capacity in our sector.

The Human Resources Administrator provides administrative and coordination support across key HR functions, including recruitment, onboarding, employee records, HR documentation, benefits administration, performance review tracking, training coordination, and general employee support. This role ensures HR processes are completed accurately, on time, and in line with organisational policies, procedures, and values.

What you might do in a day...

• Maintain accurate and confidential employee files, records, and HR documentation;
• Support recruitment activities, including job postings, interview coordination, candidate communication, and tracking applicants;
• Assist with onboarding and off-boarding processes, including preparing documentation, tracking required forms, and coordinating next steps;
• Support the coordination and tracking of performance reviews, probationary reviews, employee follow-ups, and related documentation;
• Assist with benefits, leave, attendance, training, and other HR administrative processes as needed;
• Prepare letters, forms, reports, meeting notes, and other HR-related documents;
• Respond to employee and manager inquiries in a professional and timely manner;
• Track deadlines, outstanding items, and follow-ups to ensure HR tasks are completed;
• Maintain organised digital files and support the proper use of shared folders, HR systems, spreadsheets, and email records, ensuring compliance with confidentiality and data governance principles;
• Handle sensitive employee information with confidentiality, professionalism, and sound judgment; and
• Build and maintain respectful relationships with employees, managers, the HR team, and external contacts.

If you are...

• Highly organised, detail-oriented, and professional;
• Able to handle confidential information with discretion and sound judgment;
• Comfortable managing multiple priorities while meeting deadlines;
• Skilled at following established processes and keeping accurate records;
• A clear communicator who works collaboratively with diverse teams;
• Committed to data governance, confidentiality, and OCAP® principles in all HR processes; and
• Dedicated to supporting a positive workplace culture and employee experience.

And you have...

• Experience in human resources administration, office administration, recruitment support, employee records management, or a related administrative role (required);
• Strong communication, organisation, attention to detail, and time management skills;
• Experience managing employee records and HR documentation;
• Proficiency with Microsoft Office, Outlook, Excel, and Teams;
• Experience with HRIS systems, applicant tracking systems, SharePoint, or digital filing systems (considered an asset);
• Familiarity with or commitment to learning about data governance and OCAP® principles (considered an asset); and
• Demonstrated professionalism, discretion, and the ability to work collaboratively with employees, managers, and HR team members.

This may be your dream job!

This may be your opportunity to streamline HR processes, support employee growth, and help build a thriving, well-organized workplace where people feel valued, supported, and where data governance and confidentiality are protected with integrity.

We are an equal opportunity employer and welcome applications from candidates of all backgrounds.