HR System Specialist - Dispatch

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Kamloops; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Extended health and dental

Group life insurance

Municipal Pension Plan

Job summary

School District No. 73 (Kamloops-Thompson) is seeking a Human Resources System Specialist - Dispatch to manage the Automated Dispatch System (ADS) for teachers and support staff.

This is a full-time, permanent 11-month position with hours 6:00 AM – 2:00 PM, reporting to the Manager of Human Resources. Ideal candidates will have two years of clerical and data processing experience, strong records management, and the ability to work independently within collective agreements.

Qualifications

• Grade 12 plus post-secondary courses in office procedures and data processing.
• Two years of clerical and data processing experience.
• Must commence work at 6:00 a.m.
• Keyboarding – 60 WPM.

Responsibilities

• Monitor and maintain the Automated Dispatch System (ADS).
• Support employees with ADS, Workboard, Absence Entry, and Unavailability records.
• Receive and record absences and dispatch replacements; contact TTOCs as needed.
• Follow collective agreements, replacement procedures and guidelines.
• Maintain records of absences and replacements dispatched.
• Maintain Remedy time owed records for class size and composition.
• Monitor and maintain the Event Maintenance database and report concerns.
• Types, file, and duplicate a variety of materials.

Skills

Communication

Independence

Time management

Record keeping

Office software

Organizational knowledge

Education

Grade 12 + post-secondary courses in office procedures and data processing

Tools

Automated Dispatch System (ADS)

Workboard

Absence Entry

Remedy

Event Maintenance database

Job description

School District No. 73 (Kamloops-Thompson) is currently accepting applications for the position of Human Resources System Specialist - Dispatch.

This is a full-time, permanent position, working 11 months per year. Hours of work are 6:00 AM - 2:00 PM.

• Following successful completion of the probationary period, the incumbent will be eligible for Extended Health and Dental Benefits, as well as Group Life Insurance.
• School District No. 73 belongs to the Municipal Pension Plan.

Under the limited supervision of the Manager of Human Resources, the incumbent facilitates the automated dispatch system for Teachers/TTOC and Support Staff/Casual replacements and records support staff absences and dispatches replacements as required. The incumbent ensures accuracy of absence/dispatch records and the efficient operation of the Dispatch system. Work is varied and requires independent judgement and initiative supplemented by a strong understanding of the organization and structure of the School District, as well as the Collective Agreement(s) and contract provisions.

TYPICAL DUTIES

• Monitors and maintains the Automated Dispatch System (ADS) for support and teaching employees.
• Supports employees in all employee groups with inquiries relating to ADS, Workboard, Absence Entry, and Unavailability records.
• Receives and records messages related to absences, and enters absences as required.
• Contacts TTOCs and casual employees by phone as needed, requesting they report to work at various locations.
• Follows pertinent sections of the Collective Agreements, replacement procedures and guidelines.
• Maintains a record of all teacher/support staff absences and replacements dispatched.
• Obtains and verifies appropriate forms, documents and approvals and ensures Dispatch profiles are complete and accurate.
• Maintains documentation to support time owed as a result of class size and composition ("Remedy") for each school
• Monitors and maintains the Event Maintenance database and reports concerns to the appropriate supervisor.
• Types, files, and duplicates a variety of materials.
• Other assigned job-related duties.

ABILITIES, KNOWLEDGE AND SKILLS

• Ability to communicate and maintain effective working relationships with Teachers, Teachers teaching-on-call, Support staff, casual employees, Principals, Managers and other employees of the Board.
• Ability to work independently.
• Ability to prioritize and organize workload, work under pressure and to complete assignments with minimal supervision.
• Ability to establish, organize and maintain record keeping systems.
• Knowledge of office procedures and ability to operate a variety of office machines and equipment.
• Advanced knowledge of current software applications, including web browser, word processing, spreadsheets, email and database applications.
• Knowledge of the organization and structure of the School District.

QUALIFICATIONS

• Grade 12 supplemented by office procedures, word processing and data processing courses at the post-secondary level.
• Two (2) years proven previous clerical and data processing work experience required.
• Position requires incumbent(s) to commence work at 6:00 a.m.
• Keyboarding – 60 WPM

We thank you for your interest in employment with School District No. 73. However, please note only those individuals shortlisted to move forward in the selection process will be contacted.

School District No. 73 is an equal opportunity employer. All applications are considered on the basis of their suitability for the position(s), regardless of the gender, age, sexual orientation, religion, racial origin, marital status and/or disabilities of the prospective candidate.

If reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Associate Superintendent John Wiedrick, [e-mail].