Executive Assistant - Board and Human Resources

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Ashcroft; Hybrid; CAD 66,000 - 83,000; Full time

Benefits offered by this job

Extensive benefits package

Job summary

District No. 74 (Gold Trail) in Ashcroft, BC, is seeking an Executive Assistant to support the District Principal of Human Resources and the Board of Education.

The role offers remote flexibility or on-site work at the Ashcroft District Administration Office, with a salary range of $66,387 to $82,984 and a comprehensive benefits package. The successful candidate will manage confidential records, coordinate scheduling and reporting, and provide senior secretarial support to HR and Board

Qualifications

• 1–3 years’ experience at the executive assistant level; post-secondary Office Administration certification/diploma; post-secondary Human Resources program and/or combination of relevant experience and education
• Excellent communication (verbal and written), organization and human relations skills
• Demonstrated flexibility, initiative, attention to detail and ability to work under pressure with minimum supervision
• Professional, service-oriented approach, maintaining positive relationships with employees and administration
• Extensive experience with Microsoft Office Suite including Word, PowerPoint and Excel
• Proven ability to plan and follow up on projects to ensure tasks are completed timely and accurately
• Ability to maintain information of a highly confidential nature

Responsibilities

• Scheduling and managing appointments and events, including large group events
• Ensuring district reporting deadlines are met
• Performing confidential administration tasks
• Maintaining confidential employee personnel files and records
• Maintaining knowledge of district policies, procedures and relevant legislation
• Planning information for staffing processes and contracts
• Supporting recruitment and employment of excluded staff
• Executive secretarial duties: composing replies, scheduling meetings, agendas, minutes, and spreadsheets

Skills

Executive support

Communication skills

Attention to detail

Discretion and confidentiality

Organization and planning

MS Office proficiency

Education

Office Administration certificate/diploma

HR program

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

EXECUTIVE ASSISTANT

Board of Education and Human Resources

Remote work or School District Office in Ashcroft

Gold Trail respectfully acknowledges that the land on which the district lies is the unceded and traditional territory of the Nlaka’pamux, St’át’imc and Secwémpc First Peoples.

The District’s eight schools and operational sites are located in Ashcroft, Cache Creek, Clinton, Gold Bridge, Lillooet and Lytton. The District’s mission is to ensure each learner achieves personal success in their learning and to support them to become responsible and productive citizens who contribute to a sustainable and equitable society. Our strategic plan goals are Student Success, Truth and Reconciliation, Team, Communication and Sustainability.

Reporting to the District Principal of Human Resources and the Secretary-Treasurer, the Executive Assistant will provide both administrative and secretarial support services for human resources and the Board of Education. The position requires confidentiality, discretion and superior information management skills. The incumbent will take responsibility for identified areas of services, will be expected to work with a high degree of independence, initiative, with a high level of attention to detail and provide essential clerical support functions. Work performed will be accurate and complete using established policies and procedures while being given limited direction.

Duties Include

• Scheduling, organizing and managing appointments and events, including large group events
• Ensuring Ministry and district reporting deadlines are met
• Performing a variety of confidential administration tasks
• Maintaining and securing all confidential employee personnel files, lists and records
• Maintaining a comprehensive and specific knowledge of the organization, collective agreements, policies and administrative procedures of the District and legislation
• Planning and organizing information/data for staffing processes, and completing contracts for employees
• Supporting and organizing recruitment and employment of excluded staff
• Providing a variety of senior secretarial duties such as: composing replies to correspondence and oral inquiries, scheduling meetings, preparing agendas, recording minutes of meetings, work processing, and spreadsheet creating, while meeting multiple deadlines
• Performing other related duties as assigned by the District Principal of Human Resources and/or the Secretary-Treasurer

The successful candidate will possess

• 1-3 years’ experience at the executive assistant level; post-secondary Office Administration certification / diploma; post-secondary Human Resources program and/or combination of relevant experience and education
• Excellent communication (verbal and written), organization and human relations skills
• Demonstrated flexibility, initiative, significant attention to detail and the ability to work under pressure in a wide variety of assignments with minimum supervision
• A professional, service-oriented approach, including the ability to maintain a positive relationship with employees and employee groups, senior administration and partner groups and Board of Education
• Extensive experience with Microsoft Office Suite including, Word, Power Point and Excel
• Proven ability to plan and follow up on projects to ensure tasks are completed in a timely and accurate manner
• The ability to maintain information of a highly confidential nature

Preference may be given to those candidates with the following

• Experience working within the education sector
• Experience supporting a Board of Education
• Experience working in a human resources environment

This is a full-time, permanent (12 months/year), excluded position. The successful candidate has the option of working remotely or in-person on site at the District Administration Office in Ashcroft. The salary range for this position is $66,387 to $82,984 with an extensive benefits package.

Darcy Martin

District Principal of Human Resources

School District No. 74 (Gold Trail)

PO Box 250, Ashcroft, BC V0K 1A0

Email: [e-mail]