HR & Payroll Administrator

Eventscape Inc.; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking company as an HR Coordinator, where you will play a vital role in enhancing HR functions and fostering a positive workplace culture. In this dynamic position, you will manage recruitment, streamline onboarding, and support payroll and benefits administration. Collaborate with diverse teams to ensure effective HR operations that reflect a commitment to excellence. With opportunities to engage in innovative projects and contribute to a supportive environment, this role is perfect for those passionate about making a difference in the workplace.

Benefits

Extended health and dental benefits after 6 months

Collaborative open concept office

Frequent contests and social activities

Work alongside creative and talented individuals

State-of-the-art machinery

Contribute to unique and challenging projects

Supportive family-owned company culture

Qualifications

• 3+ years of experience in HR with a strong understanding of ESA and OHSA.
• Proficiency in Office 365 and experience with ATS and payroll systems.

Responsibilities

• Manage full-cycle recruitment and onboarding processes for new hires.
• Administer payroll and employee benefits, ensuring data accuracy.
• Promote employee engagement through initiatives and events.

Skills

HR Management

Recruitment

Payroll Administration

Employee Relations

Health & Safety Compliance

Attention to Detail

Communication Skills

Time Management

Problem Solving

Training & Development

Education

Post-secondary education in Human Resources

Tools

Office 365 Suite

ADP Workforce Now

Applicant Tracking Systems (ATS)

MS Office

Acrobat Pro

Job description

Eventscape, a global leader in custom architectural fabrication, is looking for an HR Coordinator to support our diverse HR functions and employee programs.

In this role, you will manage full-cycle recruitment, streamline onboarding, support payroll and benefits administration, and contribute to a positive and inclusive workplace culture. As a key player in our HR team, you’ll work closely with departments across the company, ensuring smooth, effective HR operations that reflect our commitment to excellence and innovation.

This is 100% in-office position in Etobicoke (Toronto), Ontario, Canada.


WHO ARE WE?
Eventscape is a global leader in custom architectural fabrication, committed to tackling challenging designs and pushing the boundaries of innovation. We specialize in engineering, fabricating, and installing cutting-edge projects for top architects, designers, developers, contractors, and artists.

With state-of-the-art machinery and expertise in both traditional craftsmanship and advanced digital fabrication, Eventscape is where innovation meets excellence.

ABOUT THE ROLE
Responsibilities of the HR Coordinator will include:

• Support full-cycle recruitment: Work closely with managers to understand their needs, post roles, screen resumes, conduct interviews, and prepare offer letters to match the right talent with open positions.
  
• Manage onboarding processes: Set up workstations, organize onboarding kits, conduct first-day orientation, administer H&S training, and configure HRIS for new hires.
  
• Payroll Administration: Enforce accurate timekeeping, troubleshoot discrepancies, and ensure data accuracy within payroll systems.
  
• Employee Benefits: Administer employee benefit plans and serve as the main contact for benefits inquiries.
  
• Records & Documentation: Maintain accurate employee records, track probationary periods, and perform periodic audits to ensure data integrity.
  
• Health & Safety Leadership: Act as a Health & Safety ambassador by participating in JHSC meetings, managing H&S programs, and maintaining certification records.
  
• Training & Compliance:Source vendors, schedule, and coordinate compliance-related training sessions, including documentation to ensure all certifications and records are up to date.
  
• Employee Relations: Oversee performance reviews, conduct exit interviews, assist with performance management, and carry out workplace investigations as needed.
  
• Best Practices: Stay updated on HR technology, best practices, and legislation; ensurecompliant policies, procedures, and documentation.
  
• Coaching & Support: Offer guidance and resources to employees and managers on employment-related matters.
  
• Employee Engagement: Promote a positive work culture through engagement initiatives and assist with coordinating and executing employee events.

ABOUT YOU

Education & Experience:

• Must have post-secondary education in Human Resources or a related field.
• 3+ years of experience in HR.

Knowledge & Skills:

• Strong understanding of the Employment Standards Act (ESA), Occupational Health and Safety Act (OHSA), and Ontario Human Rights Code (OHRC).
• Proficiency with Office 365 Suite, including advanced Excel skills.
• Familiarity with ADP Workforce Now (an asset).
• Expertise in MS Office and Acrobat Pro.
• Experience performing boolean searches and using Applicant Tracking Systems (ATS) and job posting platforms.
• Social media and tech-savvy.

Personal Attributes:

• Strong attention to detail and excellent time management skills.
• Exceptional written and verbal communication skills.
• The ability to communicate with tact and diplomacy.
• Strong problem-solving skills.
• Ability to manage multiple competing (and sometimes changing) deadlines effectively.

Additional Requirements:

• Ability to travel between our facilities in Toronto.
• Valid driver’s license and access to a vehicle (an asset).

WHY EVENTSCAPE?
Claim your place in our supportive network, where you’ll be inspired, challenged, and rewarded!Here’s why you should join our team:

• Extended health and dental benefitsafter 6 months.
• Collaborate with a multidisciplinary teamof architectural fabrication experts in our open concept office.
• Be part of frequent contests, celebrations, and social activities.
• Work alongside some of the most creative, talented, and passionate individualsin the industry.
• Stay at the forefront of technological innovationwith our state-of-the-art machinery.
• Contribute to unique, challenging projectsand enjoy the reward of seeing themcome to life through fabrication and installation.
• Be part of a socially conscious, family-owned companythat values community and care.

APPLY NOW
To apply, please submit your resume along with a concise cover letter explaining why you are the ideal candidate for this role. We look forward to hearing from you!

For more information or if you need disability accommodation, contact human resources at [phone]. We wish to thank all applicants for their interest in Eventscape, but only those selected for an interview will be contacted. Eventscape is committed to fostering a workplace in which individual differences are recognized, appreciated, and respected. Eventscape will consider all qualified candidates and welcomes and encourages applications from people with disabilities. Accommodations are available for all stages of the selection process.