HR & Office Administrator — Events, Onboarding & Admin

PulseMedica; Calgary; On-site; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive compensation

Flexible working arrangements

Employee Wellness Program

Tuition reimbursement program

Kudos program

Annual salary review

Inclusive culture

Job summary

Circle Cardiovascular Imaging in Calgary seeks an HR/Office Administrator to keep daily operations running smoothly and to support the HR team. You will be the first point of contact for employees and a trusted right hand on a variety of admin tasks.

You will coordinate town halls, manage building logistics, support onboarding and benefits processes, and oversee travel bookings via Melon while contributing to data entry, reporting, and documentation. A dynamic workplace awaits.

Qualifications

• 2+ years of office management experience with discretion and care.
• Strong skills in Word, PowerPoint, Excel and Teams.
• Experience handling confidential information with discretion.

Responsibilities

• Be the face and voice of Circle CVI; manage reception and mail.
• Coordinate town halls and larger company events and meetings.
• Serve as the go‑to contact for building operations and bookings.
• Ensure office supplies and logistics are fully managed.
• Plan corporate events and manage travel bookings via Melon.
• Support data entry, reporting, and polished documents/presentations.
• Partner with IT and hiring managers for onboarding experiences.
• Own and run Kudos recognition program and participate in projects.

Skills

Office management

Microsoft Office

Confidential information handling

Multitasking under deadlines

Admin experience in software/medical

Calm under pressure

Education

Administration diploma

Tools

Microsoft Office Suite

Job description

Circle Cardiovascular Imaging in Calgary seeks an HR/Office Administrator to keep daily operations running smoothly and to support the HR team. You will be the first point of contact for employees and a trusted right hand on a variety of admin tasks.

You will coordinate town halls, manage building logistics, support onboarding and benefits processes, and oversee travel bookings via Melon while contributing to data entry, reporting, and documentation. A dynamic workplace awaits.