HR Administrator - 12 Months Contract

Apollo Health and Beauty Care; Toronto; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Gym Access

Dental insurance

Health insurance

Job summary

Apollo Health and Beauty Care is seeking an HR Administrator to provide comprehensive administrative and operational support to the HR department, employees, and management in Toronto. This role includes maintaining employee records, organizing documentation, supporting day-to-day HR activities, and assisting with front desk operations as needed.

This is a 12-month contract position, Monday to Friday, from 10:00 AM to 6:00 PM.

Qualifications

• 1-2 years of HR and/or administrative support experience.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic HRIS use.

Responsibilities

• Assist in ensuring compliance with employment legislation and maintain audit-ready HR files.
• Support HRIS updates and ensure data integrity in systems like Dayforce and Excel.
• Help with internal and external audits and documentation requests.
• Coordinate with recruitment agencies and assist with onboarding and new hire paperwork.
• Serve as a point of contact for employee inquiries and support HR Generalists on projects.
• Organize and maintain employee records both paper and digital.
• Assist with onboarding documentation and main contact for recruitment coordination.
• Provide general administrative support to the HR team, including reports and records management.
• Handle confidential information with discretion.
• Review and manage temporary employees' timesheets in Dayforce and liaise with managers.

Skills

HR administration

Front desk experience

Microsoft Office

Tools

Dayforce

Excel

Job description

Benefits

• Gym Access


• Dental insurance


• Health insurance

We're Hiring!

The HR Administrator provides comprehensive administrative and operational support to the HR department, employees, and management. This role is responsible for completing a variety of HR administrative tasks, including maintaining accurate and up-to-date employee records, organizing and filing documentation, supporting employee requests, and assisting with day-to-day HR activities to ensure efficient and effective service delivery. The position will also support front desk operations, including greeting visitors, answering phone calls, and providing reception coverage as needed.

This is a 12-month contract position, Monday to Friday, from 10:00 AM to 6:00 PM.

JOB RESPONSIBILITIES

• Assist in ensuring compliance with employment legislation (ESA, OHSA, AODA, Human Rights) and maintain accurate, audit-ready HR documentation and employee files.


• Support HRIS updates, ensuring data integrity and confidentiality in systems like Dayforce, Smartsheet, and Excel.


• Help with internal and external audits, including documentation requests and follow-ups, ensuring audit readiness.


• Coordinate with recruitment agencies and assist with onboarding and new hire documentation.


• Serve as a point of contact for employee inquiries and assist HR Generalists with projects and strategic initiatives.


• Organize, sort, and maintain employee records in both paper and digital formats to ensure accurate and up-to-date files.


• Support the registration of temporary employees in the HRIS system and ensure information is properly recorded.


• Assist with onboarding documentation and serve as main contact when coordinating with recruitment agencies.


• Provide general administrative support to the HR team, including reports, records management, and coordination of HR activities.


• Handle sensitive employee information with strict confidentiality and discretion.


• Review and manage temporary employees' timesheets in Dayforce, including adjusting hours and following up with managers and staffing agencies regarding discrepancies, missing hours, or required corrections.


• Manage and track employee lockers and uniforms, including requests, changes, cancellations, and related invoices.


• Assist with the planning and organization of company events and employee activities.


• Provide backup support to the Receptionist by greeting visitors, maintaining visitor logs, answering and directing incoming calls, and coordinating courier pick-ups, mail distribution, and deliveries.


• Support the smooth day-to-day operations of the front office when required.


• Assist with other HR-related tasks, projects, and administrative duties as assigned.

JOB REQUIREMENTS

• 1-2 years of HR and/or administrative support experience


• Front desk or reception experience is an asset


• Previous experience in an office environment preferred


• Experience with Dayforce is an asset


• Basic knowledge of HR practices and document handling


• Strong attention to detail and excellent organizational skills


• Proficiency in Microsoft Office (Word, Excel, Outlook) is required


• Ability to manage confidential information with professionalism


• Strong communication skills and a collaborative mindset

Apollo Health & Beauty Care Ltd. will ensure accommodations are available in consultation with candidates during all stages of the recruitment process. The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties outlined in this job description may not be all-inclusive, and can be modified at any time if requested by management. Apollo is committed to providing accommodations for people with disabilities in all parts of the hiring process. Apollo will work with applicants to meet accommodation needs that are made known in advance.

Vacancy Status:

This posting represents an existing vacancy, and we are actively recruiting to fill this position.