Office Administrator

RECRUITMENT PARTNERS INC.; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

RECRUITMENT PARTNERS INC. is seeking an organized Office Administrator to support the downtown Calgary office. The role focuses on frontline operations, vendor coordination, and cross-department collaboration to ensure a smooth workflow.

Ideal candidates bring corporate office experience, strong organizational skills, and a proactive attitude to manage multiple priorities in a fast-paced environment.

Qualifications

• Experience as an office administrator in a corporate, fast-paced, or high-growth setting.
• Excellent organizational skills with the ability to juggle multiple priorities.
• Strong attention to detail and a proactive, problem-solving mindset.
• Clear verbal and written communication abilities.
• Ability to work independently while collaborating with multiple teams.
• Comfort with dynamic, evolving environments.
• Positive, customer-service oriented attitude.

Responsibilities

• Manage daily office operations: greet visitors, coordinate supplies, handle mail and deliveries, maintain common areas.
• Keep facilities organized and functional: reception, meeting rooms, kitchen, storage areas.
• Serve as primary contact for building management, vendors, facilities, and travel partners.
• Support onboarding and offboarding with People & Culture.
• Coordinate employee engagement events and company activities.
• Prepare and process corporate card expenses; assist with audits with Finance.
• Provide admin support to leadership and cross-functional teams.
• Arrange travel, accommodations, catering, and event logistics.
• Assist with branded merchandise and inventory management.
• Contribute to additional admin and operational duties as needed.

Skills

Office admin

Organizational skills

Attention to detail

Communication skills

Independence

Team collaboration

Adaptability

Customer service

Job description

Our client, a growing technology company, is seeking an organized and proactive Office Administrator to support the day-to-day operations of their downtown Calgary office.

Your Success Will Be Defined By Your Ability To

• Manage daily office operations, including welcoming visitors, coordinating office supplies, handling mail and deliveries, and maintaining common areas.
• Ensure office facilities remain organized, professional, and fully functional, including reception, meeting rooms, kitchen, and storage areas.
• Act as the primary contact for building management, vendors, facilities providers, and travel partners.
• Support onboarding and offboarding activities in partnership with the People & Culture team.
• Coordinate employee engagement initiatives, internal events, team gatherings, and company functions.
• Prepare and process corporate credit card expense reports and assist with expense audits alongside the Finance team.
• Provide administrative support to leadership and cross-functional teams as required.
• Coordinate travel arrangements, accommodations, catering, and event logistics.
• Assist with branded merchandise and inventory management.
• Support additional administrative and operational duties as assigned.

Your strengths include:

• Previous office administration experience within a corporate, fast-paced, or high-growth environment.
• Exceptional organizational skills with the ability to manage multiple priorities effectively.
• Strong attention to detail and a proactive, problem-solving mindset.
• Excellent verbal and written communication skills.
• Ability to work independently while collaborating with multiple teams.
• Adaptability and comfort working in a dynamic, evolving environment.
• Positive attitude with a strong customer-service focus.