HR Coordinator: Onboarding & People Operations

Options Consulting Solutions; Mississauga; On-site; CAD 28,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

Benefits and vacation

Growth opportunities

Job summary

Options Consulting Solutions is seeking an HR Coordinator to support end-to-end hiring and HR administration. You will partner with recruiters and managers to ensure a smooth candidate experience and robust onboarding processes.

You will handle onboarding documentation, maintain employee records, monitor ATS progression, and collaborate with Payroll, Finance, and IT on new hires and offboarding. The role emphasizes confidentiality and professional HR support.

Qualifications

• Diploma, certificate, or degree in Human Resources or a related field.
• 1–2 years of experience in an HR support or HR administration environment.
• Progress toward or completion of a professional HR designation is considered an advantage.
• Familiarity with Applicant Tracking Systems (ATS) and HR information systems (HRIS).
• Strong proficiency with Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.

Responsibilities

• Coordinate the end-to-end hiring process with recruiters and hiring managers to ensure a smooth candidate experience.
• Manage onboarding administration by tracking required documentation and preparing new hire files.
• Provide day-to-day administrative support across HR functions, including employee documentation, leave administration, and general HR inquiries.
• Maintain accurate employee records and update HR databases, spreadsheets, and internal systems with personnel changes.
• Monitor candidate progress through the recruitment lifecycle using applicant tracking systems (ATS).
• Collaborate with Payroll, Finance, and IT to process new hires, employee updates, and offboarding activities.
• Assist with preparing HR reports, presentations, employee communications, and other departmental materials.
• Coordinate new employee orientation sessions and ensure all onboarding activities are completed on schedule.
• Organize and maintain both digital and physical employee records while ensuring confidentiality and data accuracy.
• Support learning and development initiatives by coordinating training registrations, attendance, and recordkeeping.
• Contribute to employee engagement programs and initiatives that promote a positive workplace culture.
• Ensure HR practices align with company policies, workplace standards, and compliance requirements.
• Handle confidential information with professionalism, sound judgment, and discretion.
• Provide additional administrative and HR support as business needs evolve.

Skills

High-volume recruitment

Organizational skills

Communication skills

Discretion and professionalism

Education

HR education (diploma/certificate/degree)

HR designation (advantage)

Tools

ATS

HRIS

MS Office

Job description

Options Consulting Solutions is seeking an HR Coordinator to support end-to-end hiring and HR administration. You will partner with recruiters and managers to ensure a smooth candidate experience and robust onboarding processes.

You will handle onboarding documentation, maintain employee records, monitor ATS progression, and collaborate with Payroll, Finance, and IT on new hires and offboarding. The role emphasizes confidentiality and professional HR support.